Autumn Wood HOA

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MINUTES OF THE ANNUAL MEETING AND ELECTION OF OFFICERS, JUNE 15, 2017

CALL TO ORDER:

The Annual Meeting of the Autumn Wood at Hunter's Field Homeowners Association was held Thursday, June 15, 2017, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063. The meeting was called to order by President, Sean Wolpin, at 7:01 p.m.

DIRECTORS PRESENT:

    Sean Wolpin, President
    Frank Boardman, Vice President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Chris Hernandez, Member at Large

DIRECTORS ABSENT:

    Monsef Sidrak, Secretary
    Ben Adelstein, Member At Large

MANAGEMENT COMPANY REPRESENTATIVE:

    Carol Tolchin

QUORUM:

    Sean announced that quorum of 51% was not achieved.  A quorum requires a minimum of 74 ballots and only 48 had been received. 

ANNOUNCEMENT OF NEXT MEETING:

    A second attempt at an Annual Association Meeting will be held Thursday, July 20, 2017 at 7:00 p.m. in the Pool area, 2248 Oakdale Circle, Simi Valley, CA 93063.

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting was adjourned at 7:06 p.m.

AS RECORDED BY: Chris Boardman

 

MINUTES OF THE ANNUAL MEETING AND ELECTION OF OFFICERS, JULY 21, 2016 (Adjourned Annual Meeting)

CALL TO ORDER:

    President, Sean Wolpin, called the meeting to order at 7:03 PM.

Directors Present:

    Sean Wolpin, President
    Frank Boardman, Vice President
    Rashmi Shah, Treasurer

Quorum:

    Sean announced that quorum had been met with 48 homeowner ballots.
    (Note:  25% of 146 units = 37 ballots needed as a minimum.)

 Inspectors of Election:

    Miguel Chavez and Evelyn Lang were appointed as Inspectors of Election and tallied the votes.

Board President's Annual Review:

    Sean Wolpin expressed appreciation of the efforts of the Board.  He specifically pointed to successes involving Joe Gibbons who recently retired from the Board after 13 years of volunteer service.  He believes the transition to CT Prop was a good move, as the cooperative labors "are working out quite well."  He also pointed out some of the accomplishments of the Board during his 2015-2016 Administration:  HOA operating expenses are in line with budget predictions - 9% under-budget year-to-date, many landscape improvements have been implemented in the Common Area Green Belts to include the addition of plants to add color to flower beds and nine new trees were installed to replace those lost by the White Birch Beetle.  Two pool pumps and a few filter screens were replaced to keep the pool and spa running smooth and sparkling; the installation of signs to remind pet owners of their responsibility to pick up waste, and the purchase of two large trash cans to receive that waste in an effort to eliminate pet baggies being left in the flower beds.  Sean also was pleased to announce that our Reserve funds are well inside the minimum requirements.

Election Results:

    The ballots were tallied and new elected Board Members were voted in.

    Sean Wolpin, Chris Hernandez, Monsef Sidrak, and Ben Adelstein were elected to the Board of Directors.  Board Officer positions to be discussed during Regular Session.

Annual Meeting Minutes:

    Homeowners present approved the July 14, 2015 Adjourned Annual Meeting Minutes.  Motion carried.

IRS Revenue Ruling 70-604:

    A resolution to roll over any unspent funds into next year's operating budget per IRS regulations was read by Rashmi to the Association Members present .  The homeowners voted to approve that resolution.

Meeting Adjourned at 7:45 pm.

    Next Association Annual Meeting will be held June 15, 2017, at 7 pm, poolside.

    AS RECORDED BY: Satish Shah

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Reviewed:

October 11, 2017