Autumn Wood HOA

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MINUTES OF THE ANNUAL MEETING AND ELECTION OF OFFICERS, JUNE 21, 2018

CALL TO ORDER:

The Annual Meeting of the Autumn Wood at Hunter's Field Homeowners Association was held Thursday, June 21, 2018, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063. The meeting was called to order by President, Sean Wolpin, at 7:01 p.m.

DIRECTORS PRESENT:

    Sean Wolpin, President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

DIRECTORS ABSENT:

    Monsef Sidrak, Secretary
    Chris Hernandez, Vice President

MANAGEMENT COMPANY REPRESENTATIVE:

    Carol Tolchin

QUORUM:

    Sean announced that quorum of 51% was not achieved.  A quorum requires a minimum of 74 ballots and only 44 had been received to date. 

ANNOUNCEMENT OF NEXT MEETING:

    A second attempt at an Annual Association Meeting will be held Thursday, July 19, 2018 at 7:00 p.m. in the Pool area, 2248 Oakdale Circle, Simi Valley, CA 93063.

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting was adjourned at 7:03 p.m.

AS RECORDED BY: Chris Boardman

 

MINUTES OF THE ANNUAL MEETING AND ELECTION OF OFFICERS, JULY 19, 2018 (Adjourned Annual Meeting)

Call To Order:
The Adjourned Annual Meeting of the Autumn Wood at Hunter's Field Homeowners Association was held Thursday, July 19, 2018, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063. The meeting was called to order by Secretary, Monsef Sidrak, at 7:05 p.m.

    Board Members Present:
    Rashmi Shah, Treasurer
    Monsef Sidrak, Secretary
    Miguel Chavez, Member At Large

    Directors Absent:
    Sean Wolpin, President
    Chris Hernandez, Vice President
    Steve Dhanjal, Member At Large

Quorum:

 Monsef announced that quorum had been met with 38 homeowner ballots and/or homeowners present.  
(Note for Record:  In accordance with the Associations' By Laws, for the second election attempt only 50% of the original 50% of 146 units are needed = 37 ballots needed as a minimum.)

Inspectors of Election:

Lynne Wilcox and Janet Schaub served as the Inspectors of Election and tallied the votes.

Board President's Annual Review:
Sean Wolpin expressed the continuing appreciation for the level of services rendered by CT Property Management to the Association.  "They have supported the needs of the Association in a number of ways."

Sean continued, "As we move forward toward 2019, I'd like to remind [homeowners] that the purpose of the Covenants, Conditions & Restrictions (CC&Rs), and all Rules, Resolutions and Restrictions of the HOA, is to enhance and protect the value and attractiveness of the neighborhood, and to preserve the peace, and to contribute to the welfare of all residents. Our Architectural Review Committee (ARC) has been active in this area; they have reviewed the old ARC Specifications to validate their need and relevance. Those architectural requirements that were retained were formatted into a new 'Standards' design, tied directly to a paragraph from the CC&Rs and posted to the Autumn Wood HOA website.  These Standards are established to avoid any ambiguity as homeowners plan their residential improvement projects.  They also provide the Board and walk-thru team a solid, consistent basis for ensuring conformity and harmony with the surrounding architecture of the other properties in the Association.

"True to their charter, the ARC researched and codified two, new Standards as our community continues to blossom.  You may remember seeing the proposed Standards when they were sent to you by mail for comment, as required by Civil Code.  The web development team too, has been busy designing the methodology to present these Standards logically and conveniently to homeowners.

"In closing, I would like praise the efforts of the other Board members as they each contribute their time and effort toward the success of the Association." Sean will write an article to the homeowners to be included in the next Association newsletter.

Election Results:

The ballots were tallied and the current incumbent Board Members were re-elected. The Board continues to have one (1) open seat.

A reorganization meeting and Board Officer positions will be discussed during Regular Session during the August 16, 2018 Board Meeting.
 
Annual Meeting Minutes:
 
Homeowners present approved the July 20, 2017 Adjourned Annual Meeting Minutes.  Motion carried.

IRS Revenue Ruling 70-604:

Carol read and explained to the Association Members present, the proposed resolution to roll over any unspent funds into next year's operating budget per IRS regulations.  The homeowners voted to approve that resolution.

Meeting Adjourned at 7:22 pm.

Next Association Annual/Election Meeting
will be held June 20, 2019, at 7:00 pm, poolside.

AS RECORDED BY: Chris Boardman
 

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Reviewed:

August 30, 2018