Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, APRIL 19, 2018.

CALL TO ORDER:

The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, April 19, 2018 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063.  The meeting called to order by Vice President, Chris Hernandez at 7:10p.m.

ROLL CALL:

    DIRECTORS PRESENT:

    Chris Hernandez, Vice President
    Rashmi Shah, Treasurer
    Monsef Sidrak, Secretary
    Steven Dhanjal, Member at Large

    DIRECTORS ABSENT: 

    Sean Wolpin, President
    Miguel Chavez, Member at Large

    CT PROP MANAGEMENT REPRESENTATIVE:

    Carol Tolchin

HOMEOWNERS PRESENT:

Lynne Wilcox

EVENT CALENDAR REVIEW:

Call for Board Candidates
Solicit volunteers for National Night Out
Verify FY Financials ready for distribution

EXECUTIVE ACTIONS DISCLOSURE:

Critter Busters Agreement amended to add additional rat bait stations.

HOMEOWNER FORUM:

None

APPROVAL OF MINUTES:

March Board Meeting Minutes was reviewed by Board Members.  Steve Dhanjal made a motion to approve the Minutes from the March Board Meeting, Rashmi Shah seconded, all approved.  Motion Carried (M/S/C 4/0).

FINANCIAL REPORT:

Rashmi Shah reviewed the Financials ending March 31, 2018.   It remains on record that the plumber (Point Of Contact [POC]) still has not provided an insurance rider that would name and protect the HOA as an additional insured party for past or future work.  Rashmi made a motion to approve the financials through the end of March, Steve Dhanjal seconded, all approved and Motion Carried (M/S/C 4/0).

ARC ACTIONS:

None.

UNFINISHED BUSINESS:

Broken/Cracked Walkway Sidewalk:  Action tabled until trees are trimmed throughout the Association in early 2018. Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av will need to be removed and replaced.  Carol has obtained one bid and Steve is in the process of speaking with one additional vendor to discuss repair options.  Bids will be further reviewed and a vendor will be selected. Continues  (Actionee: Carol, Chris and Steve) 

Pool/Community Security:  Citiguard has not yet begun the patrols.  Steve will obtain the log-in information for the Board Members to be able to review where the patrol car is at all times.  In addition, Citiguard needs a pool access card that will be provided by Carol.  Continues (Actionee:  Carol and Steve)

Installation of Signs/ Dog Debris in the Common Area:  Signs have been installed. Closed.

Tree Trimming:  Tree trimming has been completed.  Closed.

Carrotwood Tree Debris:  The Carrotwood tree (#89) adjacent to the east pool fence was trimmed and topped.  Closed.

Tree Relocation in Common Area:  Reopened item.  Tree will be relocated during tree trimming.  Continues (Actionee:  Chris)

Plumbing Leak in Women's Restroom:  The leak reported earlier continues.  Vendor, POC, has not been responsive to the Associations' demand for warranty repair.   Steve will continue to monitor this project and work with the restoration company to remove any mold detected.  Steve is now working with a new company (Chuck's Handyman Service) in order to complete this project.  POC was not responsive and the Association was forced to contract with another vendor.   Continues  (Actionees: Steve and Chris)

NEW BUSINESS:

Confirm Tax Preparation complete:  Taxes completed and mailed in.  Closed

Confirm pool heater turn-on date:  Pool heater turned on March 19.  Closed

Call for Candidates:  The nomination forms were mailed out.  As of meeting date no forms had been returned.  Chris and Monsef will provide their nomination forms to Carol.  Last day for receipt of nominations is 4 pm, May 11, 2018.  The list of nominees will be published and distributed via Member Assessment mailings to be sent last week of May.  Closed

Solicit volunteers for National Night Out:  The Board decided the Association will not participate in National Night Out this year.  Closed

Plant Removal/New Plantings:  Chris made a motion to allocate up to $3,500.00, as budgeted, for removal of old dying plants and bushes on the south side of the greenbelt to be replaced with new plantings, Steve seconded, all approved.  Motion Carried  (M/S/C 4/0). ( Actionee: Chris)

Backflow Testing:  Brightview contracted a backflow testing company to test and certify the backflow for this calendar year.  Some repairs need to be completed in order for the backflow to be in full compliance.  The HOA will pay Brightview $950.00 for repairs to the backflow. Chris made a motion to approve the expenditure, Steve seconded, all approved.  Motion carried.  (M/S/C 4/0).  (Actionee:  Chris)

Increase in Rodent Activity in Greenbelts:  Due to homeowner complaints, Carol will contact Critter Busters to clarify costs for placing additional bait stations in the common area.  (Actionee:  Carol)

ANNOUNCEMENT OF NEXT MEETING:

The next General Session of the Board of Directors will be held Thursday, May 17, 2018 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  

MEETING ADJOURNMENT:

With there being no further business to discuss, the meeting adjourned at 8:19p.m.

AS RECORDED BY:  Chris Boardman

 

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Reviewed:

August 30, 2018