Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, APRIL 20, 2017.

CALL TO ORDER:

The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held on April 20, 2017 at CT Property, Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  Vice President, Frank Boardman, called the meeting to order at 7:20 p.m.

ROLL CALL:

    DIRECTORS PRESENT:

      Frank Boardman, Vice President
      Rashmi Shah, Treasurer
      Ben Adelstein, Member at Large
      Miguel Chavez, Member at Large
      Chris Hernandez, Member at Large

    DIRECTORS ABSENT:

      Sean Wolpin, President
      Monsef Sidrak, Secretary

    CT PROP MANAGEMENT REPRESENTATIVE:

      Carol Tolchin

 HOMEOWNERS PRESENT:

    Lynn Wilcox

HOMEOWNER FORUM:

    None

EVENT CALENDAR REVIEW: 

    National Night Out (NNO):  Chris and Ben will prepare and pass out a flyer to see if homeowners are interested.  Chris and Ben will deliver the flyers.  Discussion will resume at the May Board Meeting. 

ADDENDUM TO AGENDA:

    Landscaping bids
    Key card stickers

EXECUTIVE ACTIONS DISCLOSURE:

    Procurement of new pool access computer.

APPROVAL OF MINUTES:

    Rashmi made a motion to accept the March Board Meeting Minutes; Ben seconded.  Motion carried. (M/S/C/5-0)

FINANCIAL REPORT:

    Rashmi presented the Treasurer's report for the month of March 2017.  Miguel made a motion to accept the Treasurer's report, Ben seconded it.  Motion carried.  (M/S/C/5-0)

ARC ACTIONS:

    Brzezinski - 2394 Oak Haven - exterior paint- Approved
    Khanin/Ling- 2302 Hampton - Replace windows/doors - Approved
    Schaub - 2350 Oak Haven - exterior paint - More information needed.  Tabled
    Immordino - 2264 Oak Haven - exterior paint -
    Approved

UNFINISHED BUSINESS:

    HOA Standard for House Numbers - Chris made a motion to adopt the Standard; Ben seconded.  Motion carried.  (M/S/C/5-0).  Rule will be confirmed as adopted as a part of next month's mailing per Civil Code.  Closed

    Connections to ICX (pool access) Panels not reliable:  Monsef purchased, installed and programmed the new computer for the card system.  Oaks Security provided 100 access cards at no charge.  Project completed.  Closed

    Walkway Light #8 Not Working:  The lighting repairs are currently being handled by Whittlesy Electric.  (Coordinator: Ben)

    Cabana Hot Water Heater:  New hot water heater was installed as recommended by the Reserve Study.  Closed

    Awareness Letters for Adjacent Associations:  CT Prop completed and sent "dog poop" advisory letters for both Summerplace HOA and Springtime HOA.  Closed

NEW BUSINESS:

    HOA Pool Closure:  On Tuesday, March 28, VCEHD found 'below minimum amounts' of pH in the spa and posted it closed.  By Thursday, Colin had remedied the findings and requested VCEHD reexamine the spa for correction and release.  Spa opened Friday, March 31.  Closed

    Pool Key Card Stickers:  Frank designed and produced 220 stickers to be affixed to the new key cards and as replacements for old key cards as needed.  Miguel made a motion to reimburse Frank not to exceed $125; Rashmi seconded it.  Motion carried.  (M/S/C/5-0)  Closed

    Pest Control Contract:  Wildlife Management could not produce adequate records to prove their service.  The Board reviewed three new bids that were presented.  Chris made a motion to accept the bid from Critter Busters, Ben seconded, all approved and motion carried.  (M/S/C 5-0)  Closed 

    Pool and Landscaping Contracts:  Bright View presented several bids to add color and replace old plants that are drying out.  Chris made a motion to approve several plantings to be made throughout the common areas not exceeding $3000 (including labor), Ben seconded, all approved and motion carried.  (M/S/C 5-0)  Closed

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors to be held Thursday, May 18, 2017 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting adjourned at 8:50 p.m.

AS RECORDED BY:  Chris Boardman

 

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Reviewed:

October 11, 2017