Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, AUGUST 17, 2017

CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, August 17, 2017 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063.

ROLL CALL:

    DIRECTORS PRESENT:

    Sean Wolpin, President
    Rashmi Shah, Treasurer
    Chris Hernandez, Member at Large
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

    DIRECTORS ABSENT:

    Monsef Sidrak, Secretary
    Ben Adelstein, Member at Large

    CT PROP MANAGEMENT REPRESENTATIVE:

    Carol Tolchin

    HOMEOWNERS PRESENT:

    Paul Hobbs

HOMEOWNER FORUM:
Paul Hobbs 2271 Oak Haven Ave, stated to the Board that he is dropping his request for fencing to be installed to deter non-homeowners from using our parkways and not picking up after their pets.  He requested other options be looked at to help alleviate this problem.

EVENT CALENDAR REVIEW:
None

EXECUTIVE ACTIONS DISCLOSURE:
None

APPROVAL OF MINUTES:
Sean reviewed the minutes.  Chris Hernandez made a motion to approve the Minutes from the July Board Meeting, Miguel Chavez seconded, all approved.  Motion Carried (M/S/C 5/0).

FINANCIAL REPORT:
Treasurer, Rashmi Shah, reviewed the midyear financials for the Board.  Chris Hernandez made a motion to approve the Financials ending July 31, Steve Dhanjal seconded, all approved.  Motion Carried (M/S/C 5/0).  Rashmi requested that a motion be made to purchase a new $40,000 CD with Morgan Stanley; however, the Board tabled this action to next month's Board Meeting, as Steve Dhanjal requested that the Board consider a different type of financial instrument.  Steve will arrange for a representative of another financial institution to attend the meeting.  (Actionee: Steve)

ARC ACTIONS:
Pew, 2272 Oak Haven Ave:  Homeowner requested approval to change the windows and sliders in the back of the house via RIA.  Board conditionally approved the request until the homeowner submits pictures of the windows and sliders to be attached to the application.

Chavez, 5309 Rain Wood: Homeowner requested approval for a solid patio cover to be installed in the backyard via RIA.  Board conditionally approved.  Miguel will obtain neighbor signature and all permits required.

UNFINISHED BUSINESS:
Spa and Patio Lights, Walkway Lights:  An electrician from American Electrical provided a quote for these repairs.  The Walkway and Spa and Patio lights will be repaired.  Continues  (Actionee Carol)

New Motion Detector Light:  Carol will ask the electrician to break down the costs for each item and resubmit  next month when the quote can be once again reviewed.  Continues  (Actionee Carol)

Broken/Cracked Walkway Sidewalk:  Raised sections of the Common Area walkway between light poles #3 and #4 pose a potential tripping hazard.  The Board would like to remove, level and replace section(s).  Chris could not obtain a quote for this by meeting time.  Carol and Steve will obtain quotes from two (2) vendors to have these repairs done.  Continues  (Actionee: Carol and Steve)

Pool Security: Two (2) bids were obtained for Security to check pool once a night after closing so that no homeowners are using the pool after hours.  Carol will ask Security Companies to attend and make presentations  during the September Board Meeting.  Continues  (Actionee Carol)

Tree Relocation in Common Area:  The Board further discussed the issue.  Chris Hernandez motioned that the tree not be relocated based on advise from Kerry (Brightview Supervisor); seconded by Steve Dhanjal Motion Carried (M/S/C 5/0).  Carol will send homeowner a letter stating the position of the Board.  Closed.  (Actionee Carol)

Reorganization of Board:  Chris Hernandez motioned that Sean Wolpin remain President, Rashmi Shah remain Treasurer and Monsef Sidrak, Secretary; Steven Dhanjal seconded; all approved.  Sean made a motion to have Chris Hernandez fill the Vice President position left vacant by Frank Boardman, as he did not rerun for the Board.  Chris accepted.  Miguel Chavez, Ben Adelstein and Steven Dhanjal will serve as Members at Large.   Closed

Fences Proposed for Common Area:  Board discussed the issue and explored executable options.  A physical fence erected at either end of the Common Area seemed "excessive".  The Board agreed to allow Board members, Chris Hernandez and Steven Dhanjal to attend the next Board Meeting at Springtime HOA to present and discuss this 'problem' with Springtime's Board of Directors.  In addition, Carol will order bigger signs "with stronger wording" to be installed throughout the parkway.  Continues  (Actionee: Chris and Carol)

Carrotwood Tree Debris:  The Carrotwood tree (#89) adjacent to the east pool wall continues to shed leaves during this part of the season, but more detrimentally, drops nut-like seeds onto the pool decking and into the pool.  Jose, from custodial services, tells us that some of the seeds are being stepped-on by homeowners and mashed into the decking pavers, making clean up difficult.  Colin, the pool maintenance man, reports that some of the 'nuts' float and are sucked into the nearby skimmer clogging the weir and ultimately damaging the filter.  Chris planned to discuss this issue with Kerry, however, due to conflicting schedules Kerry and Chris were not able to coordinate to discuss remedial actions this month.  Continues  (Actionee: Chris)

Cost Recovery Actions (insurance claim) for Cabana Water Pipe Refitting:  Carol contacted Agent Ron Raushenberger at State Farm Insurance for guidance and to initiate claim.  He deferred to the Claims Division, who indicated that each action must be identified before the insurance adjuster will determine which repair actions will qualify for reimbursement.  Chris will work with Fonz, (plumber with Point of Connection) to itemize each restoral action taken during the re-fit action.  The list will then be used to initiate a claim.  Continues  (Actionee: Chris)

Repainting of Cabana Restrooms:  Painting of both restrooms was completed.  Costs for this effort will be added to the insurance claim for recovery.  Closed

NEW BUSINESS:
None

ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, September 28, 2017 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  Meeting is being rescheduled one week later due to Holiday.  Sean requested that Frank reflect the rescheduled meeting date on the website.

MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at 9:27 p.m.

AS RECORDED BY:  Chris Boardman

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Reviewed:

October 11, 2017