Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, AUGUST 16, 2018DRAFT

CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, August 16, 2018, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063.  The meeting called to order by President, Sean Wolpin at 7:02 p.m.

ROLL CALL:

    DIRECTORS PRESENT:
    Sean Wolpin, President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

    DIRECTORS ABSENT:
    Chris Hernandez, Vice President
    Monsef Sidrak, Secretary
     
    CT PROP MANAGEMENT REPRESENTATIVE:
    Carol Tolchin

HOMEOWNERS PRESENT:
Bill and Lynne Willcox, Paul Hobbs, Susan Ritchie and Jennifer Winnans, Russ Reed, and Larry and Pat Kameen were present.

EVENT CALENDAR REVIEW:
Review Insurance coverage's for renewal in October.

EXECUTIVE ACTIONS DISCLOSURE:
None.

HOMEOWNER FORUM:
Homeowners present to listen to activities of the Association and happenings in and around the pool area.  Bill Willcox offered clarification and support for the recent homeowner mailing regarding the proposed HOA Standard, Outdoor Antennas.  Paul Hobbs raised objections about his neighbor's new antenna.  Other homeowners present expressed their concerns about observed nefarious activities in and around the pool area.  Several instances were reported and acted upon by SVPD.  The homeowners requested the Board consider adding a neighborhood patrol to the current Secural service contract.

APPROVAL OF MINUTES:
July 19th Board Meeting Minutes were reviewed by Board Members.  Miguel Chavez made a motion to approve the Minutes from the July Board Meeting, Rashmi Shah seconded, all approved.  Motion Carried (M/S/C 4/0).

FINANCIAL REPORT:
Rashmi Shah reviewed the financials through July 31, 2018.  Numbers were in accordance with budget figures.  Rashmi made a motion to approve the financials through the end of July, Steve Dhanjal seconded, all approved and Motion Carried (M/S/C 4/0). 

ARC ACTIONS:
None

UNFINISHED BUSINESS:
Broken/Cracked Walkway Sidewalk:  Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av must be removed and replaced.  Carol obtained one bid and Steve is in the process of speaking with one additional vendor, Chuck's Handyman Repairs, to discuss repair options.  Bids will be further reviewed and a vendor will be selected. Continues (Actionee: Chris and Steve) 

Plant Removal/New Plantings:  Dying plants and bushes on the south side of the greenbelt have been removed and new plantings will be installed.  Continues (Actionee: Chris)

Landscaping Maintenance Bids:  Maintenance of the landscaping will be put out to bid.  Chris will obtain several bids.  Continues (Actionee: Chris)

Reserve Study:  Reserve Study is in progress.  Carol and Steve Dhanjal will meet with a representative to review Associations assets.  Continues  (Actionee: Carol).

NEW BUSINESS:
Additional security Coverage: Additional security coverage for the Common Area will be requested of Secural Security.  Sean made a motion to approve one (1) additional patrol each day of the week,  Steve Dhanjal seconded, all approved and Motion Carried (M/S/C 4/0).  Carol will contact Secural to arrange the patrols to begin as soon as possible. Continues ( Actionee: Carol)

ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, September 20, 2018 at 7:00 pm at the HOA pool.    
 
MEETING ADJOURNMENT:
There being no further business to discuss, the meeting adjourned at 8:04p.m.

AS RECORDED BY:  Chris Boardman

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Reviewed:

August 30, 2018