Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, FEBRUARY 16, 2017

CALL TO ORDER

    The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held on February 16, 2017 at CT Property, Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  The meeting was called to order by Vice President, Frank Boardman, at 7:11 p.m.

ROLL CALL:

    DIRECTORS PRESENT:

      Frank Boardman, Vice President
      Monsef Sidrak, Secretary
      Rashmi Shah, Treasurer
      Ben Adelstein, Member at Large

    DIRECTORS ABSENT:

      Sean Wolpin, President
      Miguel Chavez, Member at Large
      Chris Hernandez, Member at Large

    CT PROP MANAGEMENT REPRESENTATIVE:

      Carol Tolchin
      Linda Tobias

 HOMEOWNERS PRESENT:

    Lynn Wilcox
    Virgilio Macion

 HOMEOWNER FORUM:

    None.

EVENT CALENDAR REVIEW: 

    Review Reserve Study Items.  One component will be replaced; see New Business.
    Review Landscape Maintenance Contract.  Contract signed in December and effective for 2017 year.
    Confirm Tax Preparation Underway.  All necessary paperwork has been sent to CPA for review.

ADDENDUM TO AGENDA:

    None

EXECUTIVE ACTIONS DISCLOSURE:

    None

APPROVAL OF MINUTES:

    Monsef made a motion to accept the January Minutes; Rashmi seconded.  Motion carried. (M/S/C/4-0).

FINANCIAL REPORT:

    Rashmi presented the Treasurer's report for the month of January 2017.  Rashmi confirmed that $25,000 was moved to Morgan Stanley where a CD at Safra Bank was opened; the balance will remain in a Money Market account until next month when that balance will be used open another CD at Wells Fargo.   Rashmi made a motion to accept the Treasurer's report, Ben seconded it.  Motion carried.  (M/S/C/4-0).

ARC ACTIONS:

    2273 Oakdale Circle:  All appropriate neighboring signatures were obtained by the petitioner.  Conditional approval agreed for final security screen door color to match either the stucco or the trim.  Black is not acceptable.  Final approval will be declared when project is complete.

    5266 Birchcroft St: Homeowner desires to replace windows and sliders with composite framing.  Application is complete and is approved

UNFINISHED BUSINESS:

    Spa jets (south side) still not producing bubbles:  Work continues on repairing the Spa.  Chris will contact another pool service vendor for a second opinion to determine cause and resolve.  (Actionee:  Chris)

    Administrative Expenses:  Office supplies will be purchased at discount where possible.  (Closed)

    Connections to ICX (pool access) Panels not reliable:  Three new/updated electronic panel boards were approved by Board.  The vendor (Oaks Security) has configured the panels to accommodate the current key cards and will arrange to meet on-site to install.  (Actionee:  Monsef).  Project remains ongoing.

    Post Box Painting:  Tabled.

    Financial:  Two new banking CDs purchased from Reserve funds to offset dwindling interest rates.  (Closed)

    Holiday Incentives for Vendors:   Incentives as approved previously were distributed to the three (3) major Association vendors: pool, landscape, and custodial.  (Closed)

    Women's Restroom vandalism - Installation of latch plates: A Latch Guard was installed on each of the bathroom doors at the pool cabana to deter vandalism.  Total cost for installation within estimate.  (Closed)

    Landscape:  Sixteen (16) walkway lamps replaced.  The present fixtures are not watertight thus during any severe rainstorm the light elements will fail.  (Closed)

NEW BUSINESS:

    Cabana Hot Water Heater:  A review of the 2016 Reserve Study indicates that the Hot Water Heater (Component #0404) has exceeded its expected usefulness.  Carol will solicit three vendor bids for replacement of the 35-gallon heater.  Outside dimensions of the heater or more critical than the gallon capacity.  In addition, pressure relief valve tubing (to be routed out the south outside wall) will be included in the bid.  (Actionee:  Carol)

    HOA Specification for House Numbers:  Although previously accepted as a no-brainer, Frank proposed an ARC Standard for house (address) numbers for Board approval before sending to Members for ratification.  The Board did not approve the Standard as maybe the City has an ordinance that covers the issue.  Further research required.  (Actionee: Frank)

    Nuisance Policy:  Frank proposed a business policy to be used by the Board to determine incidents of nuisance.  Ben made a motion to accept the policy.  Rashmi seconded.  Motion carried.  (M/S/C/4-0).

    Pool Card Policy:  Frank proposed a business policy to be used by the Managing Agent for the administration of pool key cards.  Ben made a motion to accept the policy.  Monsef seconded.  Motion carried.  (M/S/C/4-0).

    Walkway Light #8 Not Working: Frank will arrange for an electrician to investigate and repair.  (Actionee: Frank)

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors will be held Thursday, March 16, 2017 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting adjourned at 8:26 p.m.

AS RECORDED BY:  Chris Boardman

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Reviewed:

October 11, 2017