Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, FEBRUARY 15, 2018

CALL TO ORDER

    The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, February 15, 2018 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063.  The meeting called to order by President, Sean Wolpin at 704:p.m.

ROLL CALL:

    DIRECTORS PRESENT:

    Sean Wolpin, President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

    DIRECTORS ABSENT:

    Chris Hernandez, Vice President
    Monsef Sidrak, Secretary

    CT PROP MANAGEMENT REPRESENTATIVE:

    Carol Tolchin

    HOMEOWNERS PRESENT:

    Lynne Wilcox , Nestor and Erlinda Mindo.

EVENT CALENDAR REVIEW:

    Review Reserve Items
    Review Landscape Maintenance Contract
    Confirm Tax Preparation is underway

EXECUTIVE ACTIONS DISCLOSURE:

    None

APPROVAL OF MINUTES:

    Board Members reviewed the minutes.  Steve Dhanjal made a motion to approve the Minutes from the January 18th  Board Meeting, Miguel Chavez seconded, all approved.  Motion Carried (M/S/C 4/0).

FINANCIAL REPORT:

    Rashmi Shah reviewed the Financials ending January 31, 2018.   It remains on record that the plumber (Point Of Contact [POC]) still has not provided an insurance rider that would name and protect the HOA as an additional insured party for past or future work.  Rashmi suggested moving $40,000.00 into a new CD at Morgan Stanley with an interest rate of 1.9%.   Rashmi made a motion to open said CD and approve the Financials through January 31, 2018, Miguel Chavez seconded, all approved and Motion Carried (M/S/C 4/0).

 ARC ACTIONS:

    None.

UNFINISHED BUSINESS:

    Broken/Cracked Walkway Sidewalk:  Action tabled until trees are trimmed throughout the Association in early 2018. Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av will need to be removed and replaced.  Carol has obtained one bid and Steve will obtain quotes from two (2) other vendors to have these repairs done.  Steve will be doing a walk with Vendors on Saturday, Feb. 17th and bids will be included in next month's Board packet.   Continues  (Actionee: Carol, Chris and Steve) 

    Pool Security: The Board Members have reviewed and approved the contract for Citiguard.  Sean will sign contract and Carol will contact Citiguard with a start date.  Continues (Actionee: Sean and Carol)

    Installation of Signs/ Dog Debris in the Common Area:  Signs have been received and are awaiting installation.  Sean, Chris and Steve will install signs by the end of February as a self-help projct.  Continues (Actionee: Sean, Chris and Steve)

    Carrotwood Tree Debris:  The Carrotwood tree (#89) adjacent to the east pool will be included in the next tree trimming bid to be done in early 2018.  Continues (Actionee:  Chris)

    Tree Relocation in Common Area: Reopened item.  Homeowner continues to work with Chris on this project.  Continues (Actionee:  Chris)

    Engage CPA for Tax Preparation:  Alan Moskowitz's office is in the process of completing taxes for the year 2017.   Continues (Actionee: Carol)

    Tree Trimming:  A tree trimming Proposal from BrightView will be submitted for review and approval for the March Board meeting.  To prepare for such action, the Board approved a not-to-exceed amount of $4000 in order for Brightview to get this trimming on their calendar.  Continues (Actionee: Chris)

NEW BUSINESS:

    Plumbing Leak in Womens Restroom:  The plumbing contractor (POC) was contacted however work has not been completed.  Steve will meet with Fonz (from POC) in order to get this work underway as the leak is continuous. Continues  (Actionee: Steve and Chris)

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors will be held Thursday, March 15, 2018 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting adjourned at 7:45p.m.

AS RECORDED BY:  Chris Boardman

 

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Reviewed:

August 30, 2018