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MINUTES OF THE BOARD OF DIRECTORS MEETING, FEBRUARY 20, 2007
The meeting was called to order by President, Frank Boardman at 7:10 p.m.
BOARD MEMBERS PRESENT:
President Frank Boardman
Vice President Irene Allen
Secretary Nick Anderson
Member at Large Bob Welsbie
BOARD MEMBERS ABSENT:
Treasurer Dave Wheeler
Member at Large Paul Hobbs
Member at Large Joe Gibbons
Also present were Lance Marsh, Gold Coast Management
Representative, Austen Schlecht, Gold Coast Management Representative and Linda Bunnell, Recording Secretary.
OPEN FORUM
No homeowners were in attendance.
APPROVAL OF AGENDA
Nick motioned to approve the agenda, seconded by Bob and passed unanimously.
APPROVAL OF MINUTES
Nick stated that Paul had
motioned at the January meeting to request copies of the management and landscape contract. Lance stated that this was discussed in the executive meeting and would be in the executive minutes (1363.05 of the
Davis Sterling Act clarifies the meaning of executive minutes). Irene asked Lance to clarify the actual starting date of the management contract. Irene motioned to approve the minutes of January 16,
2007, seconded by Bob and passed unanimously.
TREASURER'S REPORT
Lance will send a request
letter with two Board signatures to the Orange County bank to close the accounts and release the funds to Gold Coast Management. As soon as the funds are received management will research interest rates for
C.D. accounts.
Lance stated that an account has been opened for the association at Union Bank and as soon as the Orange County funds are received they will be deposited in this account. The Board reviewed the budget and balance sheets and Irene informed Lance that the previous management company had not been making the required monthly deposit from operating to reserves. Lance will have this researched by the accounting department.
DELINQUENCIES
Lot 132 - Jeff Beaumont has
advised the association that they will be pursuing judicial foreclosure, i.e. enforcing the judgment to foreclose the assessment lien; the local Sheriff will conduct the sale. Mr. Beaumont's office requires a
check for $1,500.00 payable to the Ventura County Sheriff's Department.
Once the Writ, instructions and check are sent to the Sheriff, the foreclosure proceedings are initiated. The association will recoup all costs associated with foreclosure. The Board unanimously approved proceeding with the foreclosure on Lot 132.
VIOLATIONS
File #74 - A warning letter has
been sent to remove the Christmas lights. If compliance is not met a notice of a hearing and fine will sent.
File 143 - The homeowner painted the exterior of the
house the existing colors without prior approval.
Irene stated that per the architectural guidelines, an architectural application should have been submitted. Management and the Board will review and make a final determination.
COMMITTEE REPORTS
Security
- The Board asked Lance to advise Gold Coast Security company to obtain pool key numbers from residents in the pool area. If a key cannot be provided the person(s) should be asked to leave the premises. If necessary the Police Department should be contacted for assistance.
NEW BUSINESS
The Board requested that board
packets must be received by all Board members the weekend prior to the meetings as required by contractual agreement. This will allow the board members to review the information to be discussed at the meeting.
THE NEXT MEETING WILL BE HELD ON MARCH 20, 2007 AT
7:00 P.M. AT THE SIMI RECREATION AND PARK DISTRICT.
The meeting adjourned at 8:20 p.m.
Respectfully submitted,
Linda Bunnell
Recording Secretary
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