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MINUTES OF THE BOARD OF DIRECTORS MEETING, JANUARY 15, 2008
CALL TO ORDER
The meeting was called to order by President, Frank Boardman at 7:07 p.m.
BOARD MEMBERS PRESENT
President Frank Boardman
Vice President Irene Allen
Secretary Nick Anderson
Member at Large Bob Welsbie
Member at Large Paul Hobbs
BOARD MEMBERS ABSENT
Also present were Lance Marsh, Management Representative and Linda Bunnell, Recording Secretary.
HOMEOWNERS PRESENT
Bill Wilcox 2276 Oak Haven
APPROVAL OF AGENDA
Paul requested addition of common area lighting to
Committee Reports/landscape. Nick motioned to approve the agenda as amended, seconded by Bob and passed unanimously.
OPEN FORUM
Bill Wilcox - 2276 Oak Haven - Mr. Wilcox
informed the Board of a Pine tree in the common area that poses a hazard to his property. The tree is at the Northeast corner from his property and is leaning at the base. Over the past several months it
has gotten progressively worse.
Mr. Wilcox sent documentation to the Management Company and was informed that the problem would be addressed ASAP. Paul Hobbs suggested that the Board address ALL pine trees in the common areas. Bob motioned to have the tree at the Wilcox property removed immediately, seconded by Irene and passed unanimously. Lance will schedule the removal and will keep Mr. Wilcox informed of the progress.
APPROVAL OF MINUTES
Irene motioned to approve the minutes of December 13, 2007, seconded by Paul and passed unanimously.
TREASURER'S REPORT
Balance in Operating $ 38,909.89
Balance in Reserves $ 84,133.34
Accounts Receivable -$ 2,260.12-
Undeposited funds $ 75.00
Total Current Assets $120,858.11
Wells Fargo Bank - Lance informed the Board that
he is still in contact with a bank representative to determine if the past interest will be paid to the association funds that were to be collected from the bank of Orange County.
Delinquencies - Account 061 - Lance stated that
the account has been brought to current status and the lien has been released.
On December 11, 2007 a check was issued to Aquatica
Pools to drain and refill the spa sue to soap in the spa.
Irene asked Lance to contact Aquatica Pools to ask why the Spa had to be drained. It is the understanding of the Board that draining the spa would not have been necessary.
OLD BUSINESS
Paint Color Scheme - Tabled
Warranties -
Lance informed the Board that all warranty information is held by the individual contractors.
MANAGEMENT REPORT
Conversation log - 2259 Oak Haven - The owner
contacted management to report that her mailbox had been broken into and requested the association to make the necessary repair/replacement.
Lance will contact the owner and inform her that she must contact the Post Office regarding the repair/replacement.
The Board reviewed the invoice from Olympic Roofing for
additional repairs at 2290 Oak Haven from damage caused by the fallen tree. Lance stated that the work has been completed for total cost of $787.00.
COMMITTEE REPORTS
Architectural - 2302 Oak Haven - The homeowner
was sent a violation letter with regard to the stored items in the side yard. The owner sent an architectural request to install screening on the wrought iron gate. The Board asked Lance to request the
owner to submit a sample of the materials to be used prior to approval of the request.
File #12 - The Board requested a hearing with the owners
on February 19-2008 at 7:00 p.m. with regard to the Palm tree.
Landscape - Paul informed the Board that he had
replaced all lights and globes throughout the common area and on New Years they were vandalized. Paul made a recommendation to the Board to replace the current lights with a different height and design.
The current light poles are six feet tall and Paul recommends replacing them with eight foot or 10 foot poles. The Board discussed several options and designs and will set up a plan to replace the current common area lights. Irene motioned to replace light #18 and lights 1-4 with eight foot poles, seconded by Bob and passed unanimously.
Irene was contacted by a homeowner about installation of
benches in the common area.
Several years ago the Board had voted to remove the benches due to the excessive cost of vandalism. Lance will obtain a proposal for benches for Board review at the February meeting.
THE NEXT BOARD OF DIRECTORS MEETING WILL BE HELD ON
FEBRUARY 19, 2008 AT 7:00 P.M. AT THE RANCHO SIMI PARK.
Irene motioned to adjourn the meeting at 8:15 p.m., seconded by Bob and passed unanimously.
Respectfully submitted,
Linda Bunnell
Recording Secretary
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