Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, JANUARY 19, 2017

CALL TO ORDER:

    The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held on January 19, 2017 at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063. The meeting was called to order by Vice President, Frank Boardman, at 7:06 p.m.

ROLL CALL:

    DIRECTORS PRESENT:

      Frank Boardman, Vice President
      Monsef Sidrak, Secretary
      Rashmi Shah, Treasurer
      Miguel Chavez, Member at Large
      Chris Hernandez, Member at Large
      Ben Adelstein, Member at Large

    DIRECTORS ABSENT:

       Sean Wolpin, President

    CT PROP MANAGEMENT REPRESENTATIVE:

      Carol Tolchin
      Linda Tobias

    HOMEOWNERS PRESENT:

       Robert Herzenach

 EVENT CALENDAR REVIEW:

    Reaffirm Meeting Schedule:  Frank announced the 2017 General Meeting schedule.  The meetings will be held on the third Thursday of each month excluding December.

    Confirm CPA Engagement: Carol sent year-end financials to Moskowitz to begin tax prep actions.

ADDENDUM TO AGENDA:

    None

HOMEOWNER FORUM:

    None

EXECUTIVE ACTIONS DISCLOSURE:

    Persons unknown damaged the drywall in the women's bathroom.  Surveillance video does not provide any conclusive evidence about who may have damaged the wall.  H&H Construction repaired damage.  Frank will be consulting with A-1 Lock & Safe and other experts to make the bathroom doors more tamper-proof.  (Actionee: Frank)

APPROVAL OF MINUTES:

    Monsef made a motion to accept the November Minutes; Ben seconded.  Motion carried. (M/S/C/6-0).

FINANCIAL REPORT:

    Rashmi presented the Treasurer's report for both November and December.  For November 2016, the total assets were $231,596 and for December 2016, the Association's total current assets are $246,992.  The amounts continue to meet the demands of HOA operational budget and requirements for asset replacement or repair.  Rashmi recommended that some of the $$77,598 in a checking account with Bank of California, and some of the $99,641 in Reserve should be invested in a CD.  Rashmi made a motion to take $50K from the Banc of California checking account and $50K from the Reserve Account and invest that money as CDs with Morgan Stanley.  Monsef seconded it.  Motion carried.  (M/S/C/6-0).
    The bimonthly water bill of approximately $2100 seems a little high.  It should go down due to rains.  The Utility and Landscape average bills are reasonable.  Monsef made a motion to accept the Treasurer's report, Miguel seconded it.  Motion carried.  (M/S/C/6-0).

ADMINISTRATIVE:

    The Board resolved to place a lien on lot #AW0030 because of the unpaid HOA dues.  Alliance Foreclosure and Lien Services, Corp. will process the lien. 

ARC REPORT:

    2310 Oak Haven:  This request for stucco amendment with slight color change was approved

    2273 Oakdale Circle:  Request for a security door was conditionally approved; the homeowner needed to consent to a color change; black is not an acceptable color for the proposed placement.  In addition, the application lacks sufficient signatures.  Frank will contact him for resolution.  (Actionee: Frank)

MANAGEMENT REPORT:

    Carol will make efforts to obtain discounts by buying office supplies in bulk (Actionee: Carol).

OLD BUSINESS:

    Spa jets (south side) still not producing bubbles: Some of the jets in the Spa are still not functioning properly: pressurized water is noted but without therapeutic bubbles. No leaks have been found.  Chris will ask a friend in the business for second opinion.  (Continues).  (Actionee:  Chris)

    Tree TrimmingCompleted; Closed

    Perceived excessive natural gas usage:  Frank met with a Gas Company rep.  The rep did not find any leaks.  He surmised that we are using a lot of gas due the cold weather.  Board feels that we may need to increase the gas budget.  (Closed)

    Connections to ICX (pool access) Panels not reliable:  After consulting with Oaks Security and others, Monsef validated a proposed fix from Oaks for approximately $1,811 to install updated key card access panel components.  Acquiring a Static IP will cost an extra $65/mo; there is no need for Static IP.  Monsef made a motion to upgrade the ICX for $1,811; Chris seconded it.  Motion carried.  (M/S/C/6-0).

    Post Box Painting:  Tabled for now as no work can be done due to the rain.

NEW BUSINESS:

    Architectural Review Committee (ARC) Standards:  The Board adopted the ARC Standards for SOLAR PANEL INSTALLATIONS and UTILITY CLOSETS in their entirety.  Ben made a motion to accept the two policies.  Rashmi seconded.  Motion carried.  (M/S/C/6-0).  The Board adopted a modified ARC Standard for GAS METER RELOCATION. Ben motioned to accept the policy as amended.  Rashmi seconded.  Motion carried.  (M/S/C/6-0).

    Landscape: Chris mentioned that some 13 – 15 walkway lamps have failed.  Frank suggested waiting for the end of rain to work on the issue.  He mentioned that new fixtures with LED lights cost about $200/ea.  Frank will try to get a contractor to replace the light elements. (Actionee: Frank)

    Women's Restroom vandalism: Someone damaged the women's restroom trying to pick the lock to get in.  It is not clear that the homeless family is responsible for it.  A1 Lock & Key Company was requested to install plates so the lock cannot be picked open.  As an alternate, Frank can purchase the plates and Chris can install them.  In the meantime, Frank will paddle-lock up every night and Monsef will open in the morning.  (Actionee: Frank, Monsef, Chris).

    Holiday Incentives for Vendors:  Chris reminded the Board that the Association's Holiday Incentive program did nothing the past year.  Chris motioned to offer incentives to the Association's three major vendors; landscape, pool, and custodial; Rashmi seconded.  Motion carried.  (M/S/C/6-0). Chris will take care of delivering the landscape offer, while Frank will do the same for the pool and custodial vendors.  (Actionee:  Chris, Frank)

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors will be held Thursday, February 16, 2017 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting was adjourned at 8:26 p.m.

AS RECORDED BY: Satish Shah

 

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Reviewed:

October 11, 2017