Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, JANUARY 18, 2018

CALL TO ORDER:

    The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, January 18, 2018 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063.  The meeting called to order by President, Sean Wolpin at 7:03p.m.

ROLL CALL:

    DIRECTORS PRESENT:

    Sean Wolpin, President
    Chris Hernandez, Vice President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

    DIRECTORS ABSENT: 

    Monsef Sidrak, Secretary    

    CT PROP MANAGEMENT REPRESENTATIVE:

    Carol Tolchin

 HOMEOWNERS PRESENT:

    Lynne Wilcox and Connie Shelton.

EVENT CALENDAR REVIEW:

    Confirm Budget & Annual Disclosure mailing
    Review Managing Agent Contract
    Engage CPA for Tax Preparation

EXECUTIVE ACTIONS DISCLOSURE:

    None

APPROVAL OF MINUTES:

    Board Members reviewed the minutes.  Steve Dhanjal made a motion to approve the Minutes from the November Board Meeting, Miguel Chavez seconded, all approved.  Motion Carried (M/S/C 5/0).

FINANCIAL REPORT:

    Rashmi Shah reviewed the Financials ending December 31, 2017,   It remains on record that the plumber (Point Of Contact) still has not provided an insurance rider that would name and protect the HOA as an additional insured party. Rashmi suggested moving monies into CD's and staggering them.  Rashmi made a motion to approve the Financials through December 31, 2017, Chris Hernandez seconded, all approved.  Motion Carried (M/S/C 5/0).

ARC ACTIONS:

    Constance Shelton , 2286 Oak Haven Ave:  Replace garage door with a new dark brown aluminum roll up.  Homeowner pointed out that she was repainting the residence using the current paint colors and no RIA would be necessary.  Approved

UNFINISHED BUSINESS:

    Broken/Cracked Walkway Sidewalk:  Action tabled until trees are trimmed throughout the Association in early 2018. Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av will need to be removed and replaced.  Carol and Steve will obtain quotes from two (2) vendors to have these repairs done.  Walk throughs will be set up for the end of January and included in next month's Board packet.   Continues (Actionee: Carol, Chris and Steve) 

    Common Area Sycamore Trees Along Oak Haven:  The five (5) big Sycamore trees touching the Oak Haven Av Common Area (two at the north edge #50, #51, and three at the south edge, #105, #106, #107) will be inspected and assessed by an arborist to determine their liability to the immediately surrounding homes.  A homeowner previously questioned their aged stability and requested the Board consider such a review.  The Arborists report was completed.  Sean will ask Frank Boardman to include the full report on the Associations website.  Closed.

    Pool Security: The Board Members will continue to review the proposal from CitiGuard before a contract is signed. Continues (Actionee: Sean)

    Dog Debris in the Common Area:  Signs are now completed and will be picked up by Steve.  Sean, Chris and Steve will install signs.  Continues (Actionees: Sean, Chris and Steve)

    Carrotwood Tree Debris:  The Carrotwood tree (#89) adjacent to the east pool will be included in the next tree trimming bid to be done in early 2018.  Continues  (Actionee:  Chris)

    Cost Recovery Actions (insurance claim) for Cabana Water Pipe Refitting:  Chris was able to gather all the information that State Farm needed to complete a claim.  The Association was reimbursed for most of the costs for plumbing repairs.   Closed.

    Tree Relocation in Common Area: Reopened item.  Homeowner continues to work with Chris on this project. Continues (Actionee:  Chris)

    Newsletter:  Articles will include loitering and security issues.  An article asking for Board volunteers will be included. Sean will discuss this with Frank. Continues (Actionee: Sean)

NEW BUSINESS:

    Engage CPA for Tax Preparation:  A bid from Alan Moskowitz for tax preparation for the year ending 2017 was reviewed and approved by the Board.  A review without an audit will be done.  Continues (Actionee: Carol)

    Tree Trimming:  A tree trimming Proposal from BrightView will be submitted for review and approval at the February Board meeting.  However, the Board approved a not-to-exceed amount of $4000 in order for Brightview to get this trimming on their calendar. Continues (Actionee: Chris)

    Review Managing Agent Contract: The Board reviewed the performance record.  Sean motioned to renew CT Prop's contract, Miguel Chavez seconded, all approved.  Motion Carried (M/S/C 5/0). (Closed)

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors will be held Thursday, February 15, 2018 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  

 MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting adjourned at 8:15 p.m.

    AS RECORDED BY:  Chris Boardman

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Reviewed:

April 06, 2018