Autumn Wood HOA

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MINUTES OF BOARD OF DIRECTORS MEETING, JULY 19, 2018

CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, July 19, 2018, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063.  The meeting called to order by President, Sean Wolpin at 7:22 p.m.

ROLL CALL:

    DIRECTORS PRESENT:
    Sean Wolpin, President
    Rashmi Shah, Treasurer
    Monsef Sidrak, Secretary
    Miguel Chavez, Member at Large

    DIRECTORS ABSENT:
    Chris Hernandez, Vice President
    Steven Dhanjal, Member at Large
     
    CT PROP MANAGEMENT REPRESENTATIVE:
    Carol Tolchin

HOMEOWNERS PRESENT:
Lynne Wilcox and Janet Schuab were present.

EVENT CALENDAR REVIEW:
Approve and File Corporations forms for Autumn Wood with the California Secretary of State.

EXECUTIVE ACTIONS DISCLOSURE:
None.

HOMEOWNER FORUM:
Homeowners present to listen to activities of the Association.

APPROVAL OF MINUTES:
June 21 Board Meeting Minutes were reviewed by Board Members.  Miguel Chavez made a motion to approve the Minutes from the June Board Meeting, Rashmi Shah seconded, all approved.  Motion Carried (M/S/C 4/0).

FINANCIAL REPORT:
Rashmi Shah reiterated the midyear review of the financials.  Numbers were in accordance with budget figures.  Rashmi made a motion to approve the financials through the end of June, Miguel Chavez seconded, all approved and Motion Carried (M/S/C 4/0). 

Rashmi made a motion to move $50,000, from Operating Funds into a 12 month CD currently paying 2.5% interest with Morgan Stanley.  Miguel Chavez seconded, all approved and Motion Carried (M/S/C 4/0).
 
ARC ACTIONS:
2350 Oak Haven,  Schaub - Request to install 2 Security lights on both sides of garage.  Approved.

2267 Oak Haven, Boardman - Request to erect temporary antenna IAW CC&R 7-9(f).  Approved.

UNFINISHED BUSINESS:
Broken/Cracked Walkway Sidewalk:  Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av must be removed and replaced.  Carol obtained one bid and Steve is in the process of speaking with one additional vendor, Chuck's Handyman Repairs, to discuss repair options.  Bids will be further reviewed and a vendor will be selected.  Continues  (Actionee: Chris and Steve) 

Pool/Community Security:  Secural Security Co. began patrolling on July 1, 2018.  Closed.
 
Tree Relocation in Common Area:  Reopened item.  Tree will be relocated during tree trimming.  Closed.

Plant Removal/New Plantings:  Dying plants and bushes on the south side of the greenbelt have been removed and new plantings will be installed. Continues (Actionee: Chris)

Backflow Testing:  Backflow was tested and certified.  Closed.

Increase in Rodent Activity in Greenbelts:  Board will continue to monitor progress on the current bait stations.  Closed.

Landscaping Maintenance Bids:  Maintenance of the landscaping will be put out to bid.  Chris will obtain several bids.  Continues (Actionee: Chris)

Reserve Study:  Reserve Study is in progress.  Continues (Actionee:  Carol).

NEW BUSINESS:
California Secretary of State Forms:  File Corporations forms for Autumn Wood and send to Secretary of State.  Closed.

ANNOUNCEMENT OF NEXT MEETING:

The next General Session of the Board of Directors will be held Thursday, August 16, 2018 at 7:00 pm in the HOA pool area.    
 
MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at 7:56p.m.

AS RECORDED BY:  Chris Boardman
 

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Reviewed:

August 30, 2018