Autumn Wood HOA

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MINUTES OF BOARD OF DIRECTORS MEETING, JUNE 21, 2018

CALL TO ORDER:

The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, June 21, 2018, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063.  The meeting called to order by President, Sean Wolpin at 7:03p.m.

ROLL CALL:

    DIRECTORS PRESENT:

    Sean Wolpin, President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

     DIRECTORS ABSENT: 

    Chris Hernandez, Vice President
    Monsef Sidrak, Secretary

    CT PROP MANAGEMENT REPRESENTATIVE:

    Carol Tolchin

HOMEOWNERS PRESENT:

Lynne Wilcox and new homeowner Vicky Arredondo were present.

EVENT CALENDAR REVIEW:
Approve Reserve Study Bid

EXECUTIVE ACTIONS DISCLOSURE:
None.

HOMEOWNER FORUM:
Homeowners present to listen to any activities in the Association.

APPROVAL OF MINUTES:
May Board Meeting Minutes were reviewed by Board Members.  Steve Dhanjal made a motion to approve the Minutes from the May Board Meeting, Miguel Chavez seconded, all approved.  Motion Carried (M/S/C 4/0).

FINANCIAL REPORT:
Rashmi Shah reviewed the Financials ending May 31, 2018; gas bill was a bit high.  All numbers were in accordance with budget figures.  Rashmi made a motion to approve the financials through the end of May, Steve Dhanjal seconded, all approved and Motion Carried (M/S/C 4/0).

ARC ACTIONS:
None.

UNFINISHED BUSINESS:

Broken/Cracked Walkway Sidewalk:  Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av must be removed and replaced.  Carol obtained one bid and Steve is in the process of speaking with one additional vendor, Chuck's Handyman Repairs, to discuss repair options.  Bids will be further reviewed and a vendor will be selected.   Continues  (Actionee: Chris and Steve) 

Pool/Community Security:   A Secural Security Co. Representative will review bid with Board Members in Executive Session.  Continues (Actionee:  Carol)

Tree Relocation in Common Area:  Reopened item.  Tree will be relocated during tree trimming.  Continues (Actionee:  Chris)

NEW BUSINESS:

Plant Removal/New Plantings:  Removal of old dying plants and bushes on the south side of the greenbelt to be replaced with new plantings progresses.   Continues (Actionee: Chris)

Backflow Testing:  Brightview is in the process of making repairs, not to exceed $950.00 for repairs to the backflow. Continues (Actionee:  Chris)

Increase in Rodent Activity in Greenbelts:  Placing additional bait stations in the common areas will be put on hold until further options can be researched.  Traps instead of poison were an option that will be discussed with Critter Busters.  Continues (Actionee:  Carol)

Landscaping Maintenance Bids:  Maintenance of the landscaping will be put out to bid.  Carol will contact Slade Landscaping and ask for a bid.  A formal letter of complaint stating dissatisfaction with Brightview's performance will be sent to Brightview management.  Actionee (Carol)

Reserve Study:  Bids for a complete reserve study were reviewed.  Sean made a motion to accept a full (paperless) reserve study in the amount of $1060, Rashmi seconded, all approved and Motion Carried (M/S/C 4/0).

ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, July 19, 2018 at 7:00 pm in the HOA pool area immediately following the Adjourned Annual/Election Meeting.

MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at 8:35p.m.

AS RECORDED BY:  Chris Boardman

 

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Reviewed:

August 30, 2018