Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, MARCH 15, 2018.

CALL TO ORDER:

The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was held on Thursday, March 15, 2018 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063.  The meeting called to order by President, Sean Wolpin at 706:p.m.

ROLL CALL:

    DIRECTORS PRESENT:

    Sean Wolpin, President
    Chris Hernandez, Vice President
    Rashmi Shah, Treasurer
    Miguel Chavez, Member at Large
    Steven Dhanjal, Member at Large

    DIRECTORS ABSENT:

    Monsef Sidrak, Secretary

    CT PROP MANAGEMENT REPRESENTATIVE:

    Carol Tolchin

    HOMEOWNERS PRESENT:

    Lynne Wilcox and Linda Immordino.

EVENT CALENDAR REVIEW:
Confirm Tax Preparation is underway
Confirm pool heater turn-on date
Solicit subjects/articles for newsletter

EXECUTIVE ACTIONS DISCLOSURE:
A restoration company was engaged to provide fans to dry out the walls in the women's restroom.

HOMEOWNER FORUM:
None

APPROVAL OF MINUTES:
Sean reviewed the Minutes for the Board Members.  Steve Dhanjal made a motion to approve the Minutes from the February 15th  Board Meeting, Rashmi Shah seconded, all approved.  Motion Carried (M/S/C 5/0).

FINANCIAL REPORT:
Rashmi Shah reviewed the Financials ending February 28, 2018.   It remains on record that the plumber (Point Of Contact [POC]) still has not provided an insurance rider that would name and protect the HOA as an additional insured party for past or future work.  A new, 12-month CD was opened at Morgan Stanley in the amount of $90,000 using funds already on account.  Rashmi made a motion to approve the financials through the end of February and Motion Carried (M/S/C 5/0).

ARC ACTIONS:
None.

UNFINISHED BUSINESS:
Broken/Cracked Walkway Sidewalk:  Action tabled until trees are trimmed throughout the Association in early 2018. Raised sections of the Common Area walkway pose a potential tripping hazard.  The Board would like to remove, level, and replace sections.  Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av will need to be removed and replaced.  Carol has obtained one bid and Steve will obtain quotes from two (2) other vendors to have these repairs done.  Bids were reviewed. Sean made a motion to accept the bid from Saber Concrete & Foundation for the concrete work, Steve seconded, all approved.  Motion carried  (M/S/C 5/0).  Continues (Actionee: Carol, Chris and Steve) 

Pool/Community Security:  Citiguard will begin patrols in the community beginning April 1, 2018 with one (1) patrol Fri-Sunday and one (1) random patrol weekdays. Closed.

Installation of Signs/ Dog Debris in the Common Area: Signs have been installed. Closed.

Carrotwood Tree Debris:  The Carrotwood tree (#89) adjacent to the east pool will be included in the next tree trimming.  Continues (Actionee:  Chris)

Tree Relocation in Common Area:  Reopened item.  Tree will be relocated during tree trimming.  Continues (Actionee:  Chris)

Tree Trimming:  A  proposal was submitted from Brightview in the amount $4,976.00.  Chris made a motion to approve the bid, Steve seconded all approved and motion carried.   Motion Carried (M/S/C 5/0). Continues (Actionee: Chris)

Plumbing Leak in Women's Restroom:  The leak reported earlier continues.  POC has not been responsive to the Associations demand for warranty repair.  Steve will continue to monitor this project and work with the restoration company to remove any mold detected.  Then POC will repair the leak.    Continues  (Actionees Steve and Chris)

NEW BUSINESS:
Confirm Tax Preparation complete:  Completed draft of tax report for fiscal year 2017 provided to the Board for approval.   Rashmi will review and authorize for release.  (Actionee: Rashmi, Carol)

Confirm pool heater turn-on date:  The Board agreed that pool heater could be turned on as soon as Monday, March 19.  Carol will call Colin to turn on the heater.  (Actionee:  Carol)

Call for Candidates:  The nomination form for the 2018-2019 Administrative Year Elections will be included in the April HOA members' statements, due in the mail the last week of March.

ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, April 19, 2018 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  

MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at 7:50 p.m.

AS RECORDED BY:  Chris Boardman

 

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Reviewed:

April 25, 2018