Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, MARCH 16, 2017.

CALL TO ORDER:

The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held on March 16, 2017 at CT Property, Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  Vice President, Frank Boardman, called the meeting to order at 7:02 p.m.

ROLL CALL:

    DIRECTORS PRESENT:

      Frank Boardman, Vice President
      Rashmi Shah, Treasurer
      Ben Adelstein, Member at Large
      Miguel Chavez, Member at Large

    DIRECTORS ABSENT:

      Sean Wolpin, President
      Monsef Sidrak, Secretary
      Chris Hernandez, Member at Large

    CT PROP MANAGEMENT REPRESENTATIVE:

      Carol Tolchin
      Linda Tobias

    HOMEOWNERS PRESENT:

      Lynn Wilcox
      Paul Hobbs
      Jaime Biggle

HOMEOWNER FORUM:

    Homeowners expressed concerns about "therapy dogs" that were observed physically in the pool.  In addition, there are concerns that the homeowners from surrounding HOA's are walking their dogs in the HOA's park areas and not picking up after them.  Carol will send a letter to the management company of both Spring Time and Summer Place asking them to remind their homeowners to be responsible dog owners.

EVENT CALENDAR REVIEW: 

    Review Reserve Study Items.  One component should be replaced; see New Business.
    Review Landscape Maintenance Contract.  Contract signed in December and effective for 2017 year.
    Tax Preparation is in progress. 

ADDENDUM TO AGENDA:

    None

EXECUTIVE ACTIONS DISCLOSURE:

    None

APPROVAL OF MINUTES:

    Rashmi made a motion to accept the amended February Minutes; Ben seconded.  Motion carried. (M/S/C/4-0).

FINANCIAL REPORT:

    Rashmi presented the Treasurer's report for the month of February 2017.  Rashmi recommended that a $40,000 Money Market account remain in place until June when a CD can be opened with that money and staggered with other CD's that are due to mature. Rashmi made a motion to accept the Treasurer's report, Ben seconded it.  Motion carried.  (M/S/C/4-0).

ARC ACTIONS:

    None.

UNFINISHED BUSINESS:

    Spa jets (south side) still not producing bubbles: Colin's Pools was able to make the repairs to the spa bubbles.  (Closed)

    Connections to ICX (pool access) Panels not reliable:  Three new electronic panel boards were installed, however Oaks Security will need to update the software system after a new computer is purchased and connected.  Monsef is authorized to make the purchase.  Project remains ongoing.  (Actionee:  Monsef)

    Post Box Painting:  Tabled.

    LandscapeSixteen (16) walkway lamp elements replaced.  The present fixtures are not watertight thus during any severe rainstorm the light elements will fail.  New fixtures will be discussed later.  (Closed)

NEW BUSINESS:

    Cabana Hot Water Heater:  The 2016 Reserve Study identified the cabana water heater as an asset (component) in need of replacement.  Two bids were reviewed and the Board voted to have EZ Plumbing install the new heater.  (Actionee:  Carol)

    ARC Standard for House Numbers: Frank confirmed the City has an ordinance that requires dwellings to be numbered and also sets a minimum size for house numbers, but sets no maximum size limit.  The proposed Standard will be mailed to Homeowners for review and comments.  Returned comments will be discussed, edited, consolidated, and incorporated as applicable.  (Actionee: Frank)

    Walkway Light #8 Not Working:  The lighting repairs are currently being handled by Whittlesey Electric.  (Actionee: Frank)

    Pest Control Contract:  The Board requested the management agent obtain three bids for a new, more reliable vendor.  Requested specifics: vendor visits once per month, on a specific day, to treat for bugs, ants, insects, inside and outside the immediate pool compound; service to remedy rodents when requested.  (Actionee:  Carol)

    Pool and Landscaping Contracts:  These vendors are operating on a month-to-month service agreement.  The Association may terminate the agreement at any time, with a 30-day notice.  (Closed)

    Confirm Federal/CA tax filing:  Association tax forms were prepared by Moskowitz, LLC, and signed by Treasurer Rashmi; Carol will mail them.  (Closed)

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors to be held Thursday, April 20, 2017 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting adjourned at 8:14 p.m.

AS RECORDED BY:  Chris Boardman

 

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Reviewed:

October 11, 2017