MINUTES OF THE BOARD OF DIRECTORS MEETING, MAY 18, 2017
CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field
Homeowners Association was held on May 18, 2017 at CT Property, Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063. Vice President, Frank Boardman, called the meeting to order at 7:00 p.m.
Frank Boardman, Vice President
Rashmi Shah, Treasurer
Monsef Sidrak, Secretary
Miguel Chavez, Member at Large
Chris Hernandez, Member at Large
Sean Wolpin, President
Ben Adelstein, Member at Large
CT PROP MANAGEMENT REPRESENTATIVE:
Janet Schaub, 2350 Oak Haven, discussed her recent Violation Notice(s) and formally requested an extension of the completion date until end of July. She
intends to have the front fascia boards and stucco repainted, with rain gutter reinstalled. Board will take under consideration.
Monsef Sidrak, 5267 Rain Wood, requested an extension to repair stucco. Board will take under consideration.
EVENT CALENDAR REVIEW:
Volunteers for National Night Out (NNO). Chris and Ben solicited homeowners for interest. A viable number of homeowners were interested in
attending such an event, but none would volunteer their time to host the event. No further discussion for this year.
Review tree trimming contract. No tree-trimming contract requested or presented by vendor. Chris believes that our recent trimmings will suffice for this year. No further action
Publish candidates' statements. Four candidates have been nominated and their statements printed on the ballots. The ballots were sent to Members as a separate mailing
earlier this month.
Confirm Fed/CA tax filing. Moskowitz reports filing complete; Rashmi signed forms for mailing.
ADDENDUM TO AGENDA:
EXECUTIVE ACTIONS DISCLOSURE:
APPROVAL OF MINUTES:
Monsef reviewed the details of the April Meeting Minutes. Chris made a motion to accept the April Board Meeting Minutes; Rashmi seconded. Motion
Rashmi presented the Treasurer's report for the month of March 2017. Rashmi stated that water and gas bills were higher this month as a result of the pool
now being heated. Rashmi made a motion to accept the Treasurer's report, Chris seconded it. Motion carried. (M/S/C/5-0)
Oliva, 2317 Oak Haven - exterior paint. Approved
Joseph, 2245 Oak Haven - exterior paint. Approved
Di Raimondo, 2229 Oak Haven -
exterior paint. Approved
Garcia, 2208 Oak Haven - patio cover. Approved
Bower, 2344 Oak Haven - artificial turf installation. Approved
HOA Standard for House Numbers - The ARC Standard was edited slightly based on few comments. Frank motioned to adopt the Standard; Rashmi seconded.
Motion carried. (M/S/C 5-0) The Standard will be mailed as an inclusion in June's Assessment invoice to homeowners. Closed
Walkway Light #8, Spa and Patio Lights Not Working: The Common Area walkway and pool lighting repairs were being handled by Whittlesy Electric. Doug, (Whittlesy Electric) cannot
continue work due to injuries. He has accrued four (4) billable hours at this point. A new electrician will be selected to continue repairs. (Actionee: Chris).
Service Dog Policy: Frank wrote a new policy for adoption and dissemination to homeowners regarding Service Dogs and the often abused alternative, Emotional Support
Animals (ESA). Frank explained the need for this policy to clarify the Association's position to allow homeowners with disabilities to bring their Service Dog into the pool area, while at the same time
preventing any violations of VCEHD Health code with ESAs. Monsef motioned to accept the policy for 30-day homeowner comment, while at the same time being submitted to Jeff Beaumont for legal review; seconded
by Chris. Motion carried. (M/S/C 5-0) (Actionee: Carol)
Switchable Monitor: Monsef requested a not-to-exceed amount of $200 for a switchable monitor for the security cage. He will procure the device. Frank motioned to accept proposal;
Rashmi seconded. Motion carried. (M/S/C 5-0) (Actionee: Monsef)
New Landscape Additions: Chris mentioned that new plantings will be made throughout the Common Area this month. Costs already paid for. Chris will report completion.
Motion detector light: Monsef requested a not-to-exceed amount of $300 for the purchase and installation of a motion-activated light to be placed pointing at the pool gate. Power
can be drawn from the last remaining circuit breaker in the main panel, or combined with the light over the drinking fountain. Task to be completed by the electrician selected above. Chris motioned to
accept proposal; Miguel seconded. Motion carried. (M/S/C 5-0) (Actionee: Chris)
Walkway Repair: Raised sections of the Common Area walkway between light poles #3 and #4 pose a potential tripping hazard. The Board would like to remove, level, and replace
section(s). Chris will refer a vendor to Carol with a bid, while Carol also solicits two bids. (Actionee: Chris, Carol)
ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors to be held immediately after the Association Annual Meeting, Thursday, June 15,
2017 at 7:00 p.m. poolside, 2248 Oakdale Cir, Simi Valley, CA 93063.
With there being no further business to discuss, the meeting adjourned at 7:55 p.m.
BY: Chris Boardman