Autumn Wood HOA

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MINUTES OF THE BOARD OF DIRECTORS MEETING, MAY 18, 2017

CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held on May 18, 2017 at CT Property, Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.  Vice President, Frank Boardman, called the meeting to order at 7:00 p.m.

ROLL CALL:

    DIRECTORS PRESENT:

      Frank Boardman, Vice President
      Rashmi Shah, Treasurer
      Monsef Sidrak, Secretary
      Miguel Chavez, Member at Large
      Chris Hernandez, Member at Large

    DIRECTORS ABSENT:

      Sean Wolpin, President
      Ben Adelstein, Member at Large

    CT PROP MANAGEMENT REPRESENTATIVE:

      Carol Tolchin

    HOMEOWNERS PRESENT:

      Janet Schaub
      Monsef Sidrak
      Lynn Wilcox

HOMEOWNER FORUM:
Janet Schaub, 2350 Oak Haven, discussed her recent Violation Notice(s) and formally requested an extension of the completion date until end of July.  She intends to have the front fascia boards and stucco repainted, with rain gutter reinstalled.  Board will take under consideration.

Monsef Sidrak, 5267 Rain Wood, requested an extension to repair stucco.  Board will take under consideration.

EVENT CALENDAR REVIEW: 
Volunteers for National Night Out (NNO).  Chris and Ben solicited homeowners for interest.  A viable number of homeowners were interested in attending such an event, but none would volunteer their time to host the event.  No further discussion for this year.

Review tree trimming contract.  No tree-trimming contract requested or presented by vendor.  Chris believes that our recent trimmings will suffice for this year. No further action required.

Publish candidates' statements.  Four candidates have been nominated and their statements printed on the ballots.  The ballots were sent to Members as a separate mailing earlier this month.

Confirm Fed/CA tax filing.  Moskowitz reports filing complete; Rashmi signed forms for mailing.

ADDENDUM TO AGENDA:
None.

EXECUTIVE ACTIONS DISCLOSURE:
None.

APPROVAL OF MINUTES:
Monsef reviewed the details of the April Meeting Minutes.  Chris made a motion to accept the April Board Meeting Minutes; Rashmi seconded.  Motion carried. (M/S/C/5-0)

FINANCIAL REPORT:
Rashmi presented the Treasurer's report for the month of March 2017.  Rashmi stated that water and gas bills were higher this month as a result of the pool now being heated.  Rashmi made a motion to accept the Treasurer's report, Chris seconded it.  Motion carried.  (M/S/C/5-0)

ARC ACTIONS:
Oliva, 2317 Oak Haven - exterior paint.  Approved
Joseph, 2245 Oak Haven - exterior paint.  Approved
Di Raimondo, 2229 Oak Haven - exterior paint.  Approved
Garcia, 2208 Oak Haven - patio cover. Approved
Bower, 2344 Oak Haven - artificial turf installation.  Approved

UNFINISHED BUSINESS:
HOA Standard for House Numbers - The ARC Standard was edited slightly based on few comments. Frank motioned to adopt the Standard; Rashmi seconded.  Motion carried.  (M/S/C 5-0)  The Standard will be mailed as an inclusion in June's Assessment invoice to homeowners.  Closed

Walkway Light #8, Spa and Patio Lights Not Working:  The Common Area walkway and pool lighting repairs were being handled by Whittlesy Electric.  Doug, (Whittlesy Electric) cannot continue work due to injuries.  He has accrued four (4) billable hours at this point.  A new electrician will be selected to continue repairs.  (Actionee: Chris).

NEW BUSINESS:
Service Dog Policy: Frank wrote a new policy for adoption and dissemination to homeowners regarding Service Dogs and the often abused alternative, Emotional Support Animals (ESA).  Frank explained the need for this policy to clarify the Association's position to allow homeowners with disabilities to bring their Service Dog into the pool area, while at the same time preventing any violations of VCEHD Health code with ESAs.  Monsef motioned to accept the policy for 30-day homeowner comment, while at the same time being submitted to Jeff Beaumont for legal review; seconded by Chris.  Motion carried. (M/S/C 5-0)  (Actionee:  Carol)

Switchable Monitor: Monsef requested a not-to-exceed amount of $200 for a switchable monitor for the security cage.  He will procure the device.  Frank motioned to accept proposal; Rashmi seconded.  Motion carried.  (M/S/C 5-0)  (Actionee:  Monsef)

New Landscape Additions:  Chris mentioned that new plantings will be made throughout the Common Area this month.  Costs already paid for.  Chris will report completion.  (Actionee:  Chris)

Motion detector light:  Monsef requested a not-to-exceed amount of $300 for the purchase and installation of a motion-activated light to be placed pointing at the pool gate.  Power can be drawn from the last remaining circuit breaker in the main panel, or combined with the light over the drinking fountain.  Task to be completed by the electrician selected above.  Chris motioned to accept proposal; Miguel seconded.  Motion carried.  (M/S/C 5-0)  (Actionee:  Chris)

Walkway Repair:  Raised sections of the Common Area walkway between light poles #3 and #4 pose a potential tripping hazard.  The Board would like to remove, level, and replace section(s).  Chris will refer a vendor to Carol with a bid, while Carol also solicits two bids.  (Actionee:  Chris, Carol)

ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors to be held immediately after the Association Annual Meeting, Thursday, June 15, 2017 at 7:00 p.m. poolside, 2248 Oakdale Cir, Simi Valley, CA 93063.

MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at 7:55 p.m.

AS RECORDED BY:  Chris Boardman
 

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Reviewed:

October 11, 2017