MINUTES OF THE BOARD OF DIRECTORS MEETING, NOVEMBER 16, 2017
CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's Association was
held on Thursday, November 16, 2017 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063. The meeting called to order by Vice President, Chris Hernandez at 7:05p.m.
Chris Hernandez, Vice President
Monsef Sidrak, Secretary
Miguel Chavez, Member at Large
Member at Large
Sean Wolpin, President
Rashmi Shah, Treasurer
Ben Adelstein, Member at Large
CT PROP MANAGEMENT REPRESENTATIVE:
EVENT CALENDAR REVIEW:
Confirm Budget & Annual Disclosure mailing
Review Managing Agent Contract
Engage CPA for Tax Preparation
EXECUTIVE ACTIONS DISCLOSURE:
APPROVAL OF MINUTES:
Board Members reviewed the minutes. Monsef Sidrak made a motion to approve the Minutes from the October Board
Meeting, Steve Dhanjal seconded, all approved. Motion Carried (M/S/C 4/0).
In Rashmi's absence Monsef Sidrak reviewed the October financials for the Board. Monsef Sidrak made a motion to
approve the Financials ending October 31, 2017, Miguel Chavez seconded, all approved. Motion Carried (M/S/C 4/0). It remains on record, that the plumber (Point Of Contact) still has not
provided an insurance rider that would name and protect the HOA as an additional insured party.
Chavez, 2238 Rainwood Ave: Replace garage door with a new white aluminum roll up. Approved
Muņoz, 2338 Oak Haven Ave:
Cease and Desist letter was sent to the new homeowner who was installing Solar Panels without first obtaining architectural approval. An RIA was subsequently submitted by the homeowner. The RIA will be
returned to the homeowner for additional details. Steve Dhanjal will meet with the homeowner to go over HOA Standards for such an improvement IAW CC&Rs. Returned
Broken/Cracked Walkway Sidewalk: Action tabled until trees are trimmed throughout the Association in early 2018.
Raised sections of the Common Area walkway pose a potential tripping hazard. The Board would like to remove, level, and replace sections. Sections of walkway next to the big Sycamore trees (#50, #51,
#105, #106, and #107) at both parts of Oak Haven Av will need to be removed and replaced. Carol and Steve will obtain quotes from two (2) vendors to have these repairs done. Continues
(Actionee: Carol, Chris and Steve)
Common Area Sycamore Trees Along Oak Haven: The five (5) big Sycamore trees touching the Oak Haven Av Common Area
(two at the north edge #50, #51, and three at the south edge, #105, #106, #107) will be inspected and assessed by an arborist to determine their liability to the immediately surrounding homes. A homeowner
previously questioned their aged stability and requested the Board consider such a review. Continues (Actionee: Chris)
The Board met in Executive Session with Citiguard in order to get ask further questions regarding the Security services that are being offered. Continues (Actionee Carol)
Dog Debris in the Common Area:
Signs are now completed and will be picked up by Steve. Sean, Chris and Steve will install signs. Continues (Actionees: Sean, Chris and Steve)
Carrotwood Tree Debris:
The Carrotwood tree (#89) adjacent to the east pool will be included in the next tree trimming bid to be done in early 2018. Deferred to March meeting.
Cost Recovery Actions (insurance claim) for Cabana Water Pipe Refitting: State Farm was able to obtain all the
necessary paperwork for this claim. A check will be sent to the Association sometime this month. Note: As of this time, the plumber has not submitted an insurance rider as promised. Continues
Tree Relocation in Common Area: Reopened item. Homeowner continues to work with Chris on this project.
Continues (Actionee: Chris)
Newsletter: Articles will include loitering and security issues. Sean will discuss this with Frank.
Continues (Actionee: Sean)
Review Annual Disclosure Statements: Carol prepared for Board review and mailed out to homeowners. Closed
Review Managing Agent Contract: Carol will review details with the Board at the January 18, 2018 Board Meeting.
Continues (Actionee: Carol)
Engage CPA for Tax Preparation: Carol will obtain two bids for a full audit and tax preparation. Continues
Confirm pool heater turn-off date: Pool heater was shut off for the winter season on November 15, 2017. Closed
Tree Trimming: A tree trimming Proposal from BrightView will be submitted for review and approval at the next meeting.
Continues (Actionee: Chris)
ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, January 18, 2018 at 7:00 p.m. at CT Prop Conference
Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063. No meeting will be held in December.
With there being no further business to discuss, the meeting adjourned at 8:45 p.m.
AS RECORDED BY: Chris Boardman