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MINUTES OF THE BOARD OF DIRECTORS MEETING, OCTOBER 18, 2018
CALL TO ORDER:
The General Session of the Board of Directors meeting for the Autumn Wood at Hunter's Field Homeowner's Association was
held on Thursday, October 18, 2018 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063. The meeting called to order by President, Sean Wolpin at 7:09 p.m.
ROLL CALL:
DIRECTORS PRESENT:
Sean Wolpin, President
Chris Hernandez, Vice President (arrived at 7:15)
Monsef Sidrak, Secretary (arrived at
7:12)
Miguel Chavez, Member at Large
Steven Dhanjal, Member at Large
DIRECTORS ABSENT:
Rashmi Shah, Treasurer
CT PROP MANAGEMENT REPRESENTATIVE:
Carol Tolchin
HOMEOWNERS PRESENT:
Lynne Willcox was present.
EVENT CALENDAR REVIEW:
Pool heater shut off
date.
EXECUTIVE ACTIONS DISCLOSURE:
None.
HOMEOWNER FORUM:
Homeowner was present to listen to activities of the Association.
APPROVAL OF MINUTES:
September
20th Board Meeting Minutes were reviewed by Board Members. Steve Dhanjal made a motion to approve the Minutes from the September Board Meeting, Miguel Chavez seconded, all approved. Motion Carried (M/S/C
5/0).
FINANCIAL REPORT:
Sean Wolpin reviewed the financials through September 31, 2018. Numbers were in accordance with budget figures. Sean made a motion to approve the financials
through the end of September, Steve Dhanjal seconded, all approved and Motion Carried (M/S/C 5/0).
ARC ACTIONS:
2267 Oak Haven: Request for installation of a satellite dish on patio cover in the backyard. Approved.
UNFINISHED BUSINESS:
Broken/Cracked Walkway Sidewalk: Raised sections
of the Common Area walkway pose a potential tripping hazard. The Board would like to remove, level, and replace sections. Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and
#107) at both parts of Oak Haven Ave must be removed and replaced. Carol obtained one bid and Steve is in the process of speaking with additional vendors to discuss repair options and obtain additional
bids. Continues (Actionee: Chris and Steve)
Plant Removal/New Plantings: Dying plants and bushes on the south side of the greenbelt have been removed and some new
plantings have been installed. Vendor is expected to continue with plant upgrades. Continues (Actionee: Chris)
Reserve Study: The final draft of the Reserve Study was approved by the
Board. All items identified for correction were incorporated in the Study. Final payment to the vendor, Reserve Studies Incorporated, authorized. Closed.
Secural Security:
Secural, the Association's security vendor, is in the process of conducting a security assessment. This assessment will identify weak areas in camera coverage, specify new requirements for perimeter security,
and propose other actions that will improve safety and security for the Common and Pool Areas. Continues (Actionee: Carol)
Re-Plaster Spa: A representative from Aqua Creations, Kyle Jones,
was present to clarify questions about using Fiberglas instead of traditional materials to resurface the spa.
Chris made a motion to accept the bid in the amount of $6263.00 to resurface the spa, Steve seconded, all approved. Motion Carried (M/S/C 5/0). The work will begin the week of November 19,
2018. The pool area will be closed to Members during resurfacing of the spa. Continues (Actionee: Carol)
NEW BUSINESS:
Landscaping: Trimming of only the pine trees
and the Carrotwood will be done before year-end. The remainder of the Association's trees will be trimmed early the next year. Continues (Actionee: Chris)
Pool heater shut off date:
The pool heater will be shut off for the season just before resurfacing begins. Carol will advise Colin, pool maintenance vendor, of the decision. Continues (Actionee: Carol)
ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, November 15, 2018, 7:00 pm at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.
MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at 8:15p.m.
AS RECORDED BY: Chris Boardman
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