MINUTES OF THE BOARD OF DIRECTORS MEETING, OCTOBER 19, 2017
CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowner's
Association was held on Thursday, October 19, 2017 at CT Prop Conference Room #212, 5775 Los Angeles Ave, Simi Valley, CA 93063. The meeting called to order by President, Sean Wolpin, at 7:002p.m.
Sean Wolpin, President
Chris Hernandez, Vice President
Monsef Sidrak, Secretary
Rashmi Shah, Treasurer
Chavez, Member at Large
Steven Dhanjal, Member at Large
Ben Adelstein, Member at Large
CT PROP MANAGEMENT REPRESENTATIVE:
EVENT CALENDAR REVIEW:
Review and Approve Reserve Study
Approve Proposed Budget
Publish/Distribute newsletterReview Janitorial
Solicit HO contact infoReview Annual Disclosure Statements
Confirm pool heater turn-off date
EXECUTIVE ACTIONS DISCLOSURE:
APPROVAL OF MINUTES:
Sean reviewed the minutes. Chris Hernandez made a
motion to approve the Minutes from the September Board Meeting, Steve Dhanjal seconded, all approved. Motion Carried (M/S/C 6/0).
Treasurer, Rashmi Shah, reviewed the September financials for the Board. Rashmi reiterated once again that the plumber
(Point Of Contact) still has not provided an insurance rider that would name and protect the HOA as an additional insured party. High costs this month were utilities and a new motor purchased for the
spa. Chemical costs were also high.
Rashmi made a motion to approve the Financials ending September 31, Miguel Chavez seconded, all approved. Motion Carried (M/S/C 7/0).
Pew, 2272 Oak Haven Ave: Back slider pictures were submitted as requested by Board. Approved.
Heinaman, 2369 Oak Haven Ave: RIA was submitted and reviewed. Carol will include the approved specs for installation of artificial turf.
Broken/Cracked Walkway Sidewalk: Raised sections of the Common Area walkway pose a potential tripping
hazard. The Board would like to remove, level, and replace sections. Sections of walkway next to the big Sycamore trees (#50, #51, #105, #106, and #107) at both parts of Oak Haven Av will need to be
removed and replaced. Carol and Steve will obtain quotes from two (2) vendors to have these repairs done. Continues (Actionee: Carol and Steve)
The Board requested that the representative from Citiguard, be present once again at the November Board Meeting at 8:00pm to answer Board Members' questions regarding services they provide. Continues
Dog Debris in the Common Area: Carol will order two (2) new signs, 24"x36" to be installed at the ends
of the Common Area replacing the current sign at Rain Wood and Birchcroft Streets. Sean, Chris and Steve will install signs. Continues (Actionee: Carol, Sean, Chris and Steve)
Carrotwood Tree Debris: The Carrotwood tree (#89) adjacent to the east pool will be included in the next tree trimming bid to be done in early 2018.
Deferred to March meeting.
Cost Recovery Actions (insurance claim) for Cabana Water Pipe Refitting: Chris continues to work with Fonz,
(plumber from Point of Connection) and the State Farm Claims adjuster. Continues (Actionee: Chris)
Patio Lights Not Working: The electrician completed all known walkway light repairs. However,
a homeowner pointed out that pool patio lights (1&2) are still not functioning. Steven will contact the electrician for repairs. Continues (Actionee: Steven).
Newsletter: Articles will include loitering and security issues. Sean will discuss this with Frank.
Continues (Actionee: Sean)
Review and Approve Reserve Study: No discussion. Carol will update financial data for the Study and confirm readiness of the draft.
Continues (Actionee: Carol)
Approve Proposed Budget: Rashmi reviewed and presented the proposed 2018 budget. The Board made last-minute adjustments,
Rashmi then motioned to approve the revised budget, Chris Hernandez seconded, all approved, and motion carried. (M/S/C 7/0). Closed
Review Janitorial Contract: TCL requested a 5% increase for monthly services; the Board denied it; however an increase will be considered for the 2019 Budget next year.
Solicit Homeowner contact info: The management
company will notify members of their obligation to provide the association with their contact information (Civ. Code §4041) by way of a reminder on the monthly HOA Assessment statement during November's and
December's billing cycle. Carol will also include this request as a part of the Year-End mailing. Continues (Actionee: Sean and Carol)
Review Annual Disclosure Statements: Carol is preparing. Continues (Actionee: Carol)
Confirm pool heater turn-off date: Pool heater will be shut off
for the winter season on November 15, 2017. An article reminding Homeowners will be included in the next newsletter. Carol will contact Colin's Pools. Continues (Actionee: Carol)
Common Area Sycamore Trees Along Oak Haven: The five (5) big Sycamore trees touching the Oak Haven Av Common Area
(two at the north edge #50, #51, and three at the south edge, #105, #106, #107) will be inspected and assessed by an arborist to determine their liability to the immediately surrounding homes. A homeowner
previously questioned their aged stability and requested the Board consider such a review.
Chris proposed the Board approve a NTE $400 expense to pay for a written report from the Bright View arborist
attesting to the viability and overall health of the above-mentioned trees. Chris made a motion to approve the expense, Steven seconded, all approved and motion carried. (M/S/C 6/0).
Upon receipt, Chris will review report and present to the Board. Continues (Actionee: Chris)
ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, November 16, 2017 at 7:00 p.m. at CT Prop Conference
Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.
With there being no further business to discuss, the meeting adjourned at 8:45 p.m.
AS RECORDED BY: Chris Boardman)