Autumn Wood HOA

The Pool area is:
   OPEN

The Pool heater is
       ON

Hot Tub (Spa) is
       OPEN

HOA Lot Number Map

Contact HOA Board

MINUTES OF THE BOARD OF DIRECTORS MEETING, OCTOBER 20, 2016

CALL TO ORDER:

    The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held on October 20, 2016 at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063. The meeting was called to order by Vice President, Frank Boardman, at 7:02 p.m.

DIRECTORS PRESENT:

    Frank Boardman, Vice President
    Monsef Sidrak, Secretary
    Ben Adelstein, Member at Large
    Miguel Chavez, Member at Large
    Chris Hernandez, Member at Large

DIRECTORS ABSENT:

    Sean Wolpin, President
    Rashmi Shah, Treasurer 

CT PROP MANAGEMENT REPRESENTATIVE:

     Carol Tolchin
     Linda Tobias

HOMEOWNERS PRESENT:

     Lynne Wilcox

 EVENT CALENDAR REVIEW: 

    Approve proposed Budget
    Publish/distribute newsletter
    Review janitorial contract
    Review Annual Disclosure Statements
    Confirm pool heater turn-off date

ADDENDUM TO AGENDA:

    None

EXECUTIVE ACTIONS DISCLOSURE:

    None

HOMEOWNER FORUM:

    None

SECRETARY'S REPORT:

    Monsef made a motion to accept the September Minutes as submitted; Ben seconded.  Motion carried.  (M/S/C/5-0).

TREASURER'S REPORT:

    The Association's total current assets is $230,747.  The amounts continue to meet the demands of HOA operational budget and requirements for asset replacement or repair.   Chris made a motion to accept the Treasurer's report, Monsef seconded it.  Motion carried.  (M/S/C/5-0).

COMMITTEE REPORTS:

  • Architectural Committee (Chair: Ben): 
    • 2255 Oak Haven:  A request to replace the front yard grass with artificial turf was made.  Also a request to replace the wooden side gate with a vinyl material was made.  Request approved.
    • 5279 Rain Wood:   Homeowner was present to submit a request for artificial turf in his front yard.  His request was approved.  Discussion continued in Executive session.
    • 2276 Oak Haven:  Homeowner, Lynne Wilcox appeared before the Board to clarify any concerns regarding their request for re- painting the exterior of the house.  Repairs on the current roofing will also be made.  Request approved.
  • Landscape Committee (Chair: Chris):   Chris will request that Bright View submit two separate proposals for trimming and thinning the Pines and the Sycamores to be broken down in phases.
  • Information and Policy Committee (Chair: Frank):  Newsletter published and distributed on time.  Also Document Retention Policy completed and submitted to BGT for legal review.
  • Pool Committee (Chair: Frank, Acting):  Some of the jets in the Spa are still not functioning properly.  Frank continues to look for a resolution in concert with the pool service vendor.
  • Security Committee (Chair: Monsef):   Monsef is not satisfied with connectivity issues in the Security Cage.

OLD BUSINESS:

    Document Retention Policy:  Submitted to BGT for legal review before implementation.  (Actionee:  Carol)

NEW BUSINESS:

    Proposed budget for 2017:  Budget for 2017 was submitted and reviewed.  Monsef made a motion to accept the Budget as submitted; Chris seconded.  Motion carried.  (M/S/C/5-0).

    Tree Trimming Review:  Bright View did not respond to Chris initial request for specific tree trimming actions.  Chris will obtain two additional bids for trimming the Pines and Sycamore in two separate phases.  (Actionee: Chris).

    Pool heater turn-off:  Colins Pools will be contacted to turn off the pool Heater on November 1, 2016, unless there is unusually warm weather.  (Actionee:  Frank)

    Custodial Contract:  No contract received for review.  CT will contact the janitorial company, The Cleaning Lady (TCL), to ask that they submit a new contract for 2017.  (Actionee: Carol).

    Perceived excessive natural gas usage:  CT will contact the Gas company and request a representative come and meet with a Board Member and clarify the high usage of gas,  (Actionee: Carol). 

    Connections to ICX (pool access) Panels not reliable:  Monsef recommended the Board request Oaks Security come out and upgrade the security panel. Monsef made a motion that Carol contact Oaks, Chris seconded it.  Motion carried M/S/C/5-0)  (Actionee: Carol)

ANNOUNCEMENT OF NEXT MEETING:

    The next General Session of the Board of Directors will be held Thursday, November 17, 2016 at 7:00 p.m. at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063. 

MEETING ADJOURNMENT:

    With there being no further business to discuss, the meeting was adjourned at 8:38 p.m.

AS RECORDED BY: Chris Boardman)

Site hosted by EARTHLINK

Please contact webmaster with any comments or questions regarding this site.

©1999-2020 AUTUMN WOOD HOMEOWNERS ASSOCIATION

Reviewed:

October 11, 2017