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MINUTES OF THE BOARD OF DIRECTORS MEETING, OCTOBER 16, 2007
The Board of Directors Meeting was called to order at 7:08 p.m. by President, Frank Boardman.
BOARD MEMBERS PRESENT
President Frank Boardman
Vice President Irene Allen
Treasurer Dave Wheeler
Secretary Nick Anderson
Member at Large Paul Hobbs
Member at Large Robert Welsbie
BOARD MEMBERS ABSENT
Also present were Lance Marsh, Gold Coast Management
Representative and Linda Bunnell, Recording Secretary.
HOMEOWNERS FORUM
2375 Oak Haven - Mr. and Mrs. Gambino - The
homeowners attended the meeting to submit an architectural request to the Board. The Board will advise them of their decision in writing.
APPROVAL OF AGENDA
A request was made to add
to Committee Reports, G. Color Scheme and H. Budget. Paul motioned to approve the agenda as amended, seconded by Robert and passed unanimously.
APPROVAL OF MINUTES
Dave motioned to approve
the minutes of September 18, 2007, seconded by Robert and passed unanimously.
TREASURER'S REPORT
Dave reviewed the financial
report for September 2007 and has confirmed that we are keeping in line with the proposed budget.
Reserve funds from Bank of Orange - The original check
($66,000.00) was never received (a copy was sent as the original).
Bank of Orange is now Wells Fargo. Lance spoke to a supervisor with Wells Fargo and has been advised that a cashiers check will be sent to Gold Coast Management immediately. Irene requested that a breakdown of the interest accumulated be prepared and submitted to the Board.
MANAGEMENT REPORT
The action item list was reviewed by the Board and completions were so noted.
Pool Service Contract - Proposal to increase from
$375.00 per month @ 2 times per week to $450.00 and to increase from $525.00 per month for 3 times per week to $600.00. Irene motioned to approve the increase for one year, seconded by Paul and passed
unanimously.
Pool Chlorinator - Robert motioned to approve the
replacement of the auto chlorinator for $565.00, seconded by Nick and passed unanimously. Irene stated that the chlorinator was just replaced 2 years ago and asked Lance to get the warranty information from Ryan.
Spa Filter pump - Robert motioned to makes necessary
repairs to the spa filter pump (new pump seal, seal plate gasket and diffuser o-ring for $165.00, seconded by Nick and passed unanimously
Tree trimming proposals - Lance will prepare a
spreadsheet for the Board to use for comparison of the yearly tree trimming proposals.
Delinquencies -
File 026 -
Lance stated that the account is now current through October
File 061 - Lance stated that there was an
incorrect posting to the account through the close of escrow. The error has been corrected and the homeowner has been informed of the correction and will send in balance due through October.
NEW BUSINESS
Revision of CC&R's and By-laws - Lance
obtained proposals from James Lingl and from Jeff Beaumont. After discussion by the Board Irene motioned not to update the governing documents, seconded by Robert and passed unanimously.
Budget - Dave stated that we are presently at 60%
use of budget and it will not be necessary to increase the dues. Lance will prepare a spreadsheet of the proposed budget and e-mail to all Board members for their review and approval.
THE NEXT BOARD OF DIRECTORS MEETING WILL BE HELD ON
NOVEMBER 20, 2007 AT 7:00 P.M. AT THE PARK AND RECREATION CENTER.
Irene motioned to adjourn the meeting at 8:40 p.m., seconded by Nick and passed unanimously.
Respectfully submitted,
Linda Bunnell
Recording Secretary
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