MINUTES OF THE BOARD OF DIRECTORS MEETING, OCTOBER 20, 2016
CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field Homeowners Association was held
on October 20, 2016 at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063. The meeting was called to order by Vice President, Frank Boardman, at 7:02 p.m.
Frank Boardman, Vice President
Monsef Sidrak, Secretary
Ben Adelstein, Member at Large
Miguel Chavez, Member
Chris Hernandez, Member at Large
Sean Wolpin, President
Rashmi Shah, Treasurer
CT PROP MANAGEMENT REPRESENTATIVE:
EVENT CALENDAR REVIEW:
Approve proposed Budget
Review janitorial contract
Review Annual Disclosure
Confirm pool heater turn-off date
ADDENDUM TO AGENDA:
EXECUTIVE ACTIONS DISCLOSURE:
Monsef made a motion to accept the September Minutes as submitted; Ben seconded. Motion carried. (M/S/C/5-0).
The Association's total current assets is $230,747. The amounts continue to meet the demands of HOA
operational budget and requirements for asset replacement or repair. Chris made a motion to accept the Treasurer's report, Monsef seconded it. Motion carried. (M/S/C/5-0).
- Architectural Committee (Chair: Ben):
- 2255 Oak Haven: A request to replace the front yard grass with artificial turf was made. Also a
request to replace the wooden side gate with a vinyl material was made. Request approved.
- 5279 Rain Wood:
Homeowner was present to submit a request for artificial turf in his front yard. His request was approved. Discussion continued in Executive session.
- 2276 Oak Haven: Homeowner, Lynne Wilcox appeared before the Board to clarify any concerns regarding
their request for re- painting the exterior of the house. Repairs on the current roofing will also be made. Request approved.
- Landscape Committee (Chair: Chris): Chris will request that Bright View submit two separate proposals for
trimming and thinning the Pines and the Sycamores to be broken down in phases.
- Information and Policy Committee (Chair: Frank): Newsletter published and distributed on time. Also Document
Retention Policy completed and submitted to BGT for legal review.
- Pool Committee (Chair: Frank, Acting): Some of the jets in the Spa are still not functioning properly. Frank
continues to look for a resolution in concert with the pool service vendor.
- Security Committee (Chair: Monsef): Monsef is not satisfied with connectivity issues in the Security Cage.
Document Retention Policy: Submitted to BGT for legal review before implementation. (Actionee: Carol)
Proposed budget for 2017: Budget for 2017 was submitted and reviewed. Monsef made a motion to accept the Budget as submitted; Chris seconded. Motion carried. (M/S/C/5-0).
Tree Trimming Review: Bright View did not respond to Chris initial request for specific tree trimming
actions. Chris will obtain two additional bids for trimming the Pines and Sycamore in two separate phases. (Actionee: Chris).
Pool heater turn-off: Colins Pools will be contacted to turn off the pool Heater on November 1, 2016, unless
there is unusually warm weather. (Actionee: Frank)
Custodial Contract: No contract received for review. CT will contact the janitorial company, The
Cleaning Lady (TCL), to ask that they submit a new contract for 2017. (Actionee: Carol).
Perceived excessive natural gas usage: CT will contact the Gas company and request a representative come and
meet with a Board Member and clarify the high usage of gas, (Actionee: Carol).
Connections to ICX (pool access) Panels not reliable: Monsef recommended the Board request Oaks
Security come out and upgrade the security panel. Monsef made a motion that Carol contact Oaks, Chris seconded it. Motion carried M/S/C/5-0) (Actionee: Carol)
ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, November 17, 2016 at 7:00 p.m. at CT Prop
Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.
With there being no further business to discuss, the meeting was adjourned at 8:38 p.m.
AS RECORDED BY: Chris Boardman)