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MINUTES OF THE BOARD OF DIRECTORS MEETING, SEPTEMBER 20, 2018
CALL TO ORDER:
The General Session of the Board of Directors meeting of the Autumn Wood at Hunter's Field
Homeowner's Association was held on Thursday, September 20, 2018, poolside, 2248 Oakdale Circle, Simi Valley, CA 93063. The meeting was called to order by President, Sean Wolpin at 7:06p.m.
ROLL
CALL:
DIRECTORS PRESENT:
Sean Wolpin, President
Chris Hernandez, Vice President
Miguel Chavez, Member at
Large
Steven Dhanjal, Member at Large
DIRECTORS ABSENT:
Rashmi Shah, Treasurer
Monsef Sidrak, Secretary
CT PROP MANAGEMENT REPRESENTATIVE:
Carol Tolchin
HOMEOWNERS PRESENT:
Lynne Willcox, Paul Hobbs, and Frank Boardman were present.
EVENT
CALENDAR REVIEW:
Review Insurance coverage's for renewal in October. There will be an increase to the premium. Board and Management will further review the bid from State Farm.
EXECUTIVE
ACTIONS DISCLOSURE:
None.
HOMEOWNER FORUM:
Homeowners present to listen to activities of the Association and happenings in and around the pool area.
Paul Hobbs continues to raise
objections about his neighbor's new antenna. He feels the antenna does not meet the definition of 'temporary' since it is in-place 24/7. (Neighbor) Frank Boardman explained that the antenna
was installed per the requirements of CC&R paragraph 7.9(f), with his interpretation that "temporary" meant 'not permanent' thus, he used minimal materials to construct the antenna
uprights. The antenna is not a vertical object as often comes to homeowners' minds, but rather a simple wire strung between four posts - certainly meeting the requirements of "unobtrusive".
Frank further explained in accordance with the ARC guidelines, he succeeded in getting the four (of five) other neighbors' signatures on the RIA. However, in an effort to continue a good neighbor
relationship, he agreed to remove the antenna until a later date.
The board will review the definition of "temporary" as it relates RIA applications for a variety of topics covered in the governing documents
and will publish new clarifications as they become available.
APPROVAL OF MINUTES:
August 16th Board Meeting Minutes were reviewed by Board Members. Miguel Chavez made a motion to
approve the Minutes from the August Board Meeting, Steve Dhanjal seconded, all approved. Motion Carried (M/S/C 4/0).
FINANCIAL REPORT:
Sean Wolpin reviewed the financials through August 31, 2018. Numbers were in accordance with budget figures.
Sean made a motion to approve the financials through the end of August, Steve Dhanjal seconded, all approved and Motion Carried (M/S/C 4/0).
ARC ACTIONS:
2232 Oak Haven: New homeowner requested approval for repainting the exterior of the residence. Approved.
UNFINISHED BUSINESS:
Broken/Cracked Walkway Sidewalk: Raised
sections of the Common Area walkway pose a potential tripping hazard. The Board would like to remove, level, and replace sections. Sections of walkway next to the big Sycamore trees (#50, #51, #105,
#106, and #107) at both parts of Oak Haven Av must be removed and replaced. Carol obtained one bid and Steve is in the process of speaking with one additional vendor, Chuck's Handyman Repairs, to discuss
repair options. Bids will be further reviewed and a vendor will be selected. Continues (Actionee: Chris and Steve)
Plant Removal/New Plantings: Dying plants and bushes on the south side of the greenbelt have been removed and new plantings will be installed.
Continues (Actionee: Chris)
Landscaping Maintenance Bids: No further bids will be obtained at this time. Closed
Reserve Study: Reserve Study draft has been submitted to the Board for their review.
Continues (Actionee: Board and Financial Committee).
Secural Security: Carol will ask Secural Security to resume their normal patrol schedule of one patrol Friday-Sunday.
Carol will ask Secural to do a Security Assessment for the Association and to obtain pricing for extra patrols. Continues (Actionee: Carol)
NEW BUSINESS:
Association Harassment Policy:
A few grammatical changes and explanatory statements within the body of the policy were re-worded. The policy guides both management and directors through the processes of acknowledgment, treatment, and
resolution of harassment claims. The Association policy update was reviewed and accepted. Closed
Neighborhood Watch: Simi Valley Policy Officer Heller was present to provide
information regarding a neighborhood watch program and to assure homeowners that the Police Department continues to do extra pools around and near the Association Pool area.
Re-plaster the spa: Bids
for replastering the spa were reviewed. Carol will ask a representative from Aqua Creations to attend the next Board Meeting to clarify questions about using fiberglass in the spa. Chris will also obtain
one more bid from a pool company. (Actionees: Chris and Carol)
ANNOUNCEMENT OF NEXT MEETING:
The next General Session of the Board of Directors will be held Thursday, October 20, 2018, 7:00
pm at CT Prop Conference Room #212 at 5775 Los Angeles Av, Simi Valley, CA 93063.
MEETING ADJOURNMENT:
With there being no further business to discuss, the meeting adjourned at
8:50p.m.
AS RECORDED BY: Chris Boardman
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